Director s Assistant

HASSANI TRADING CO L.L.C; Dubai; On-site; AED 89,000 - 179,000; Full time

Job summary

HASSANI TRADING CO L.L.C. is seeking a highly organized Director Assistant to act as the Director's right hand, managing calendars, meetings, and travel while coordinating with stakeholders to ensure timely project execution.

The role requires initiative, strong communication, and the ability to anticipate needs, maintain confidentiality, and leverage AI tools to boost productivity.

Qualifications

• Proven ability to work independently and take initiative.
• Strong time management and prioritisation.
• Excellent verbal and written communication.
• Technically savvy with digital literacy and AI tools.
• Experience with AI tools such as ChatGPT, Copilot or Gemini.

Responsibilities

• Manage Director's calendar, schedule meetings, and travel arrangements.
• Prepare reports, agendas, and briefing materials as required.
• Coordinate with internal and external stakeholders for timely execution of projects.
• Track tasks, projects and follow-ups; provide regular progress updates to the Director.
• Represent the Director in meetings and communications when delegated.
• Maintain records, documentation and project trackers with high confidentiality.

Skills

Independent work

Follow-through

Communication skills

Digital literacy

AI tools

Office & Workspace tools

Problem-solving

Professionalism & confidentiality

Tools

Microsoft Office 365

Google Workspace

Job description

The Director Assistant will serve as the Director s right hand providing high-level administrative operational and strategic support to ensure priorities are executed efficiently This role requires a proactive organized and resourceful individual who can work independently anticipate needs and manage multiple responsibilities with minimal supervision Manage the Director s calendar schedule meetings appointments and travel arrangements ensuring priorities are effectively coordinated Act as the primary point of contact for tracking tasks projects and follow-ups ensuring deadlines and commitments are met Monitor ongoing initiatives and provide regular progress updates directly to the Director Coordinate with internal and external stakeholders to ensure timely execution of projects and action items Prioritize competing tasks identify potential issues and proactively recommend solutions before they escal... Prepare reports presentations meeting agendas and briefing materials as required Support operational planning and oversee the implementation of key initiatives Maintain accurate records documentation and project trackers Represent the Director in meetings and communications when delegated Highly organized with exceptional time management and prioritization skills.

• Demonstrated ability to work independently, take initiative, and make informed decisions without requiring constant direction.
• Strong follow-through and accountability, ensuring tasks are completed accurately and on time.
• Excellent verbal and written communication skills.
• Technically savvy with strong digital literacy and the ability to quickly learn and adapt to new technologies.
• Working knowledge of AI tools (such as ChatGPT, Microsoft Copilot, Gemini, or similar platforms) and the ability to leverage them to improve productivity, research, communication, workflow automation, and decision-making.
• Proficient in Microsoft Office 365, Google Workspace, project management platforms, and collaboration tools.
• Strong problem-solving, analytical, and critical-thinking abilities.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.