Digital Records & Archives Coordinator

Sharjah Education Academy; Sharjah; On-site; AED 201,000 - 312,000; Full time

Job summary

Sharjah Education Academy seeks a Documents and Archives Management Unit Coordinator to oversee the organization, classification, storage and retention of documents across SEA and Sharjah Government Nurseries. This role ensures secure, accessible records lifecycle management and supports governance, digitization and compliance.

The ideal candidate will have a Bachelor’s degree in a relevant field and at least 3 years of experience with electronic document systems, confidential handling, and

Qualifications

• Bachelor's degree required in Records/Information Management, Archives, Library Science, Business Administration, or related field.
• Minimum of 3 years in document control, records management, archiving, or information management.
• Experience with electronic document management systems, digital archives, or records-management platforms preferred.
• Knowledge of classification, retention, archiving, confidentiality, and records-management principles.
• Audits, inspections, accreditation, or compliance experience advantageous.
• Experience in government/public/education sector is a plus.
• Strong written and verbal communication in Arabic and English.

Responsibilities

• Coordinate organization, classification, indexing, filing, storage, retrieval and archiving of documents and records.
• Support policy, procedures, standards and guidelines for records management.
• Maintain accurate document registers, filing structures, archives and related docs.
• Manage lifecycle of physical and electronic records including retention and disposal.
• Ensure confidentiality, security and accessibility of records.
• Support digitization and electronic management of records and use of management systems.
• Monitor controls and identify gaps to improve information quality.
• Coordinate with SEA departments and Sharjah Government Nurseries for proper submission and retrieval of records.
• Provide documentation for audits, inspections and accreditation activities.
• Preserve important records and assist users in locating documents.
• Coordinate secure transfer and storage of records between departments and systems.

Skills

Document management principles

Classification and indexing

Lifecycle management

Information governance

Data privacy

Audit readiness

Arabic & English communication

Attention to detail

Analytical skills

Stakeholder coordination

Time management

Education

Bachelor's degree in Records Management, Information Management, Archives and Library Science, Business Administration, or related field

Tools

Electronic document management systems

Digital archives platforms

Job description

Sharjah Education Academy seeks a Documents and Archives Management Unit Coordinator to oversee the organization, classification, storage and retention of documents across SEA and Sharjah Government Nurseries. This role ensures secure, accessible records lifecycle management and supports governance, digitization and compliance.

The ideal candidate will have a Bachelor’s degree in a relevant field and at least 3 years of experience with electronic document systems, confidential handling, and