Lead Document Controller – Engineering & Construction

SharpMinds Consulting Engineers; Abu Dhabi; On-site; AED 100,000 - 167,000; Full time

Job summary

SharpMinds Consulting Engineers in Abu Dhabi seeks a reliable Document Controller to manage and control project documentation across all stages, ensuring accurate filing, tracking, distribution, and confidentiality. You will maintain document registers, ensure proper numbering and revision control, prepare transmittals, and coordinate with project teams, clients, contractors, and authorities.

The ideal candidate has a Bachelor’s Degree or Diploma in IT or related field, at least 5 years UAE

Qualifications

• Bachelor's Degree or Diploma in Information Technology, Computer Science, or a related field.
• Minimum 5 years UAE experience as a Document Controller.
• Mandatory: Previous UAE Document Controller experience in consultant/MEP/engineering industries.
• Proficient with Windows, Microsoft 365, computer hardware, printers, and basic networking.
• Familiar with document control systems such as Microsoft SharePoint, AutoDesk, Aconex, Oracle, etc.
• Strong organizational and communication skills; able to work independently.

Responsibilities

• Manage, maintain, and organize project documents, drawings, transmittals, correspondence, and records.
• Ensure all project documentation is properly received, filed, tracked, distributed, and archived in accordance with company procedures.
• Maintain document registers and ensure proper document numbering, revision control, and version management.
• Prepare, submit, and monitor document transmittals and ensure timely distribution to internal and external stakeholders.
• Coordinate with project teams, clients, contractors, and authorities regarding document submissions and approvals.
• Ensure confidentiality, accuracy, and compliance with company document control standards.
• Maintain electronic and hard copy filing systems for project documentation.
• Provide basic first-level troubleshooting for routine office IT issues, coordinated with outsourced IT service provider.

Skills

Attention to detail

Organizational skills

English communication

Independent work

Education

Bachelor's Degree or Diploma in IT/CS or related field

Tools

Microsoft SharePoint

AutoDesk

Aconex

Oracle

Microsoft 365

Job description

SharpMinds Consulting Engineers in Abu Dhabi seeks a reliable Document Controller to manage and control project documentation across all stages, ensuring accurate filing, tracking, distribution, and confidentiality. You will maintain document registers, ensure proper numbering and revision control, prepare transmittals, and coordinate with project teams, clients, contractors, and authorities.

The ideal candidate has a Bachelor’s Degree or Diploma in IT or related field, at least 5 years UAE