Customs Executive - Vehicle Import Clearance

AlFuttaim; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

Al-Futtaim is seeking an experienced Customs Executive to support vehicle import clearance and customs documentation operations through Abu Dhabi ports in the United Arab Emirates. The role requires at least seven years of relevant experience and focuses on timely documentation and coordination with internal and external stakeholders.

The candidate will assist with Bills of Entry, customs duty documentation, fuel consumption reporting and port access requirements, ensuring accuracy and

Qualifications

• Minimum 7 years of experience in customs operations.
• Strong working knowledge of customs clearance processes.
• Experience coordinating with different stakeholders to complete operational requirements.

Responsibilities

• Prepare and process Bills of Entry.
• Support vehicle import clearance and documentation.
• Coordinate vehicle clearance activities to meet requirements.
• Assist in ensuring vehicles are supplied to customers without delays.
• Follow up on customs documentation to support timelines.
• Maintain accurate records for customs administration.

Skills

Customs clearance

Documentation

Stakeholder comms

Attention to detail

Education

Degree in any discipline

Job description

Customs Executive - Vehicle Import Clearance Job Snapshot - Role: Customs Executive - Location: Abu Dhabi, United Arab Emirates - Industry: Automotive - Function: Import-Export Administration - Experience: Minimum 7 years in customs operations or similar fields - Job Type: Full Time - Work Arrangement: On-site Position Overview Al-Futtaim is seeking an experienced Customs Executive to support vehicle import clearance and customs documentation operations through Abu Dhabi ports in the United Arab Emirates. The Customs Executive will be responsible for ensuring that imported vehicles are documented, cleared and supplied within required timelines. The role supports customer satisfaction and business performance through accurate documentation, effective coordination and efficient customs processes. Working closely with the Senior Customs Administrator and internal and external stakeholders, the successful candidate will assist with Bills of Entry, customs duty documentation, vehicle clearance, fuel consumption reporting and port access requirements. The position requires a thorough understanding of customs procedures, strong organizational skills and at least seven years of relevant experience in customs operations or a similar field.

Job Details - Country: United Arab Emirates - City: Abu Dhabi - Industry: Automotive - Function: Import-Export Administration - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

• Vehicle Import Documentation and Customs Clearance - Ensure timely preparation and processing of documentation for vehicle imports arriving through Abu Dhabi ports.
• Support the efficient customs clearance of imported vehicles.
• Coordinate vehicle clearance activities to meet business requirements and customer delivery expectations.
• Assist in ensuring cleared vehicles are supplied to customers without unnecessary delays.
• Follow up on customs documentation and clearance requirements to support operational timelines.
• Maintain accuracy and attention to detail throughout the import clearance process.
• Work with the Senior Customs Administrator to resolve documentation and processing requirements.
• Support improvements that contribute to efficient vehicle import and clearance operations.
• Bills of Entry and Customs Duty Documentation - Assist the Senior Customs Administrator with the processing of Bills of Entry.
• Support the preparation and handling of customs duty payment-related documents.
• Ensure relevant customs documentation is processed accurately and within required timelines.
• Coordinate with appropriate stakeholders to obtain information needed for customs processing.
• Follow established customs procedures and internal documentation requirements.
• Help maintain an organized approach to customs administration and clearance activities.
• Fuel Consumption Reporting and Fleet Records - Prepare and submit Fuel Consumption Reports for the AFL Fleet and new vehicle units within established deadlines.
• Maintain accurate fueling records for AFL Fleet vehicles and new units.
• Ensure fueling activities and records meet applicable customer requirements.
• Support efficient and appropriate use of Fuel Cards.
• Monitor fuel-related records for discrepancies or irregularities.
• Report suspected fuel or Fuel Card misuse to management immediately.
• Maintain reliable fuel consumption information to support operational reporting.
• Stakeholder Coordination and Customer Support - Coordinate with internal and external customers to achieve operational objectives.
• Work collaboratively with the Senior Customs Administrator on customs and vehicle clearance requirements.
• Communicate with relevant parties to support timely documentation and vehicle supply.
• Follow up on outstanding operational requirements and provide appropriate updates.
• Help address coordination issues that may affect customs clearance or customer delivery timelines.
• Maintain professional communication with stakeholders involved in import and port operations.
• Support business targets through timely and accurate administrative coordination.
• Billing and Monthly Reporting - Assist in preparing billing statements for monthly submission to the Regional Operations Manager.
• Compile relevant operational information required for billing preparation.
• Check supporting information for accuracy and completeness.
• Ensure assigned reporting activities are completed within required deadlines.
• Maintain organized records to support reporting and administrative follow-up.
• Communicate discrepancies or missing information to the relevant personnel.
• Customs and Port Pass Administration - Assist in preparing documentation and requirements for staff customs passes.
• Support administrative arrangements for staff port pass processing.
• Coordinate required information with relevant personnel.
• Follow applicable customs and port access procedures.
• Help ensure pass-related documentation is accurate and submitted in a timely manner.
• Support the Senior Customs Administrator with related administrative requirements.
• Operational Accuracy and Process Improvement - Maintain accurate records relating to assigned customs and vehicle import activities.
• Monitor important operational tasks and ensure timely follow-up.
• Identify documentation discrepancies and communicate them to the appropriate stakeholders.
• Support improvements to customs administration and clearance processes.
• Maintain an organized approach to documentation, reporting and operational coordination.
• Contribute to the achievement of business objectives through efficient customs operations.

Required Qualifications and Experience

Education

• Degree in any discipline.

Professional Experience

• Minimum 7 years of experience in customs operations or similar fields.
• Strong working knowledge of customs clearance processes and procedures.
• Experience with customs documentation and related administrative requirements.
• Knowledge of customs pass processing procedures.
• Ability to manage and report on important operational activities efficiently.
• Experience coordinating with different stakeholders to complete operational requirements.

Required Skills and Competencies

Customs Operations Knowledge

• Thorough understanding of customs and import clearance processes.
• Proficient knowledge of customs procedures and documentation requirements.
• Understanding of customs pass processing.
• Ability to support Bills of Entry and customs duty documentation activities.
• Knowledge of operational coordination requirements associated with vehicle imports.

Documentation and Reporting

• Strong attention to detail and accuracy.
• Ability to prepare and maintain organized operational records.
• Effective reporting and documentation skills.
• Ability to complete assigned tasks within established deadlines.
• Confidence handling multiple administrative requirements.
• Ability to identify and report discrepancies promptly.

Communication and Coordination

• Excellent communication skills.
• Ability to coordinate effectively with internal and external stakeholders.
• Strong interpersonal skills when working with operational teams and customers.
• Ability to provide clear updates on assigned activities.
• Confidence following up on outstanding documentation and operational requirements.
• Ability to lead and coordinate activities efficiently.

Planning and Organization

• Strong organizational and time management skills.
• Ability to prioritize tasks according to operational deadlines.
• Proactive approach to customs processing and administrative follow-up.
• Ability to manage several operational responsibilities accurately.
• Strong focus on timely completion of vehicle clearance activities.
• Commitment to supporting customer satisfaction and business objectives.

Role Priorities

The Customs Executive plays an important part in supporting efficient vehicle import operations through Abu Dhabi ports. The main priorities of the position include:

• Timely customs documentation and clearance of imported vehicles.
• Accurate processing support for Bills of Entry and duty payment documents.
• Coordination of vehicle clearance and supply requirements.
• Timely submission of AFL Fleet and new vehicle fuel consumption reports.
• Accurate fueling records and responsible Fuel Card administration.
• Immediate reporting of fuel-related discrepancies or misuse.
• Preparation of monthly billing information.
• Administrative support for customs and port passes.
• Effective coordination with the Senior Customs Administrator and relevant stakeholders.
• Continuous attention to documentation accuracy, operational efficiency and customer satisfaction.

About Al-Futtaim

Established in the 1930s and headquartered in Dubai, Al-Futtaim is one of the region 's most diversified privately held business groups. The Group operates across more than 20 countries and employs over 40,000 people in businesses spanning automotive, financial services, real estate, retail and health. Al-Futtaim represents more than 200 internationally recognized brands, including Toyota, Lexus, IKEA, ACE and Marks and Spencer. With a focus on digital innovation, artificial intelligence, sustainable growth and strategic partnerships, Al-Futtaim continues to develop its operations while creating long-term value for customers, communities and business partners. The Group 's automotive activities form part of its wider commitment to delivering customer-focused products and services across the region.