Transportation Administrator

AlFuttaim; Dubai; On-site; AED 66,960 - 100,440; Full time

Job summary

Al-Futtaim in Dubai seeks a Transportation Administrator to coordinate administrative, reporting, document-control, and data-management activities for managed transportation services, chauffeur operations, and events across Dubai, Abu Dhabi, and the Northern Emirates.

The role supports efficient fleet operations by preparing departmental reports, maintaining driver and vehicle records, processing purchase requests, auditing system data, and settling traffic fines, damage claims, and vendor

Qualifications

• High school certificate or diploma.
• Two to five years of experience in administration, transportation support, fleet coordination, or a comparable role.
• Experience preparing monthly reports and consolidating operational data.
• Good knowledge of Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong data-entry, recordkeeping, and document-control capabilities.
• Ability to maintain master files and check information for accuracy.
• Understanding of purchase-request and expense-administration processes.
• Familiarity with fleet reports, driver schedules, overtime records, or fuel-expense tracking is advantageous.
• Exposure to ISO, Integrated Management System, or internal-audit requirements is preferred.
• Strong organisational and time-management skills.
• Excellent attention to detail and ability to meet reporting deadlines.
• Effective written and verbal communication abilities.
• Professional presentation and interpersonal skills.
• High level of emotional intelligence when dealing with employees, vendors, and stakeholders.
• Ability to coordinate several administrative priorities in a busy operational environment.
• Problem-solving mindset with a commitment to efficiency and continuous improvement.
• Ability to work independently while contributing effectively to a wider transportation team.

Responsibilities

• Prepare and consolidate monthly operational and departmental reports.
• Compile fleet reports covering overtime, driver schedules, annual leave, fuel expenses, and related operating costs.
• Maintain accurate master data files and update operational records at scheduled intervals.
• Support compliance with ISO and Integrated Management System requirements.
• Conduct system and data audits to identify missing, inaccurate, or outdated information.
• Verify that operational requirements are correctly reflected in internal systems.
• Coordinate the implementation and documentation of approved system upgrades.
• Create recurring purchase requests for authorised and budgeted departmental expenses.
• Track purchase requests and follow up with relevant departments to support timely processing.
• Assist with the settlement and documentation of traffic fines.
• Coordinate vendor claims relating to vehicle damage, service issues, and other recoverable costs.
• Follow up on credit notes and ensure recoveries are properly recorded.
• Maintain controlled copies of departmental policies, procedures, forms, and operational documents.
• Support the implementation of approved policies and standard operating procedures.
• Organise transportation records so they remain complete, accessible, and audit-ready.
• Coordinate with drivers, fleet teams, vendors, finance personnel, and operational stakeholders.
• Monitor administrative deadlines and provide timely updates on outstanding actions.
• Help ensure chauffeur, event, and managed transportation activities follow agreed schedules and contractual requirements.
• Identify administrative improvements that can reduce costs and strengthen operational efficiency.
• Handle sensitive operational and employee information with discretion and accuracy.

Skills

Transportation Administration

Fleet Administration

Chauffeur Operations

Operational Reporting

Driver Scheduling

Overtime Reporting

Fuel Expense Tracking

Master Data Management

Data Auditing

Document Control

Purchase Requests

Traffic Fine Coordination

Vendor Claims

Credit Notes

ISO Compliance

Integrated Management System

Microsoft Office

Microsoft Excel

Stakeholder Coordination

Education

High school certificate or diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Office Suite

Job description

Role

Transportation Administrator

Location

Dubai, United Arab Emirates

Experience

2-5 years

Job Type

Full-time

Job Requisition ID

180009

Position Overview

The Transportation Administrator in Dubai will coordinate administrative, reporting, document-control, and data-management activities for managed transportation services, chauffeur operations, and events across Dubai, Abu Dhabi, and the Northern Emirates. This role supports efficient fleet operations by preparing departmental reports, maintaining driver and vehicle records, processing approved purchase requests, auditing system data, and coordinating the settlement of traffic fines, damage claims, and vendor credit notes. The position requires strong organisational skills, attention to detail, and proficiency in Microsoft Office.

Industry

Transportation - Logistics

Function

Administration

Salary

6000-9000 monthly (Market estimated)

Country

United Arab Emirates

City

Dubai

Gender

Any

Candidate Nationality

Any Candidate

Preferred Location

Any

What You 'll Do

• Prepare and consolidate monthly operational and departmental reports.


• Compile fleet reports covering overtime, driver schedules, annual leave, fuel expenses, and related operating costs.


• Maintain accurate master data files and update operational records at scheduled intervals.


• Support compliance with ISO and Integrated Management System requirements.


• Conduct system and data audits to identify missing, inaccurate, or outdated information.


• Verify that operational requirements are correctly reflected in internal systems.


• Coordinate the implementation and documentation of approved system upgrades.


• Create recurring purchase requests for authorised and budgeted departmental expenses.


• Track purchase requests and follow up with relevant departments to support timely processing.


• Assist with the settlement and documentation of traffic fines.


• Coordinate vendor claims relating to vehicle damage, service issues, and other recoverable costs.


• Follow up on credit notes and ensure recoveries are properly recorded.


• Maintain controlled copies of departmental policies, procedures, forms, and operational documents.


• Support the implementation of approved policies and standard operating procedures.


• Organise transportation records so they remain complete, accessible, and audit-ready.


• Coordinate with drivers, fleet teams, vendors, finance personnel, and operational stakeholders.


• Monitor administrative deadlines and provide timely updates on outstanding actions.


• Help ensure chauffeur, event, and managed transportation activities follow agreed schedules and contractual requirements.


• Identify administrative improvements that can reduce costs and strengthen operational efficiency.


• Handle sensitive operational and employee information with discretion and accuracy.

Required Skills and Experience

• High school certificate or diploma.


• Two to five years of experience in administration, transportation support, fleet coordination, or a comparable role.


• Experience preparing monthly reports and consolidating operational data.


• Good knowledge of Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.


• Strong data-entry, recordkeeping, and document-control capabilities.


• Ability to maintain master files and check information for accuracy.


• Understanding of purchase-request and expense-administration processes.


• Familiarity with fleet reports, driver schedules, overtime records, or fuel-expense tracking is advantageous.


• Exposure to ISO, Integrated Management System, or internal-audit requirements is preferred.


• Strong organisational and time-management skills.


• Excellent attention to detail and ability to meet reporting deadlines.


• Effective written and verbal communication abilities.


• Professional presentation and interpersonal skills.


• High level of emotional intelligence when dealing with employees, vendors, and stakeholders.


• Ability to coordinate several administrative priorities in a busy operational environment.


• Problem-solving mindset with a commitment to efficiency and continuous improvement.


• Ability to work independently while contributing effectively to a wider transportation team.

Why Join Us

• Develop your career within a diversified regional organisation.


• Gain exposure to managed transportation, chauffeur, fleet, and event operations.


• Build practical experience in operational reporting, data auditing, and document control.


• Work with teams and service providers operating across the United Arab Emirates.


• Contribute to cost control and continuous operational improvement.


• Access learning and career-development opportunities within Al-Futtaim.


• Join a professional workplace guided by respect, excellence, collaboration, and integrity.


• Explore longer-term opportunities across the group 's real estate, engineering, technology, retail, and service operations.

Skills Tags

Transportation Administration, Fleet Administration, Chauffeur Operations, Operational Reporting, Driver Scheduling, Overtime Reporting, Fuel Expense Tracking, Master Data Management, Data Auditing, Document Control, Purchase Requests, Traffic Fine Coordination, Vendor Claims, Credit Notes, ISO Compliance, Integrated Management System, Microsoft Office, Microsoft Excel, Stakeholder Coordination

About the Company

Al-Futtaim is a diversified regional organisation headquartered in Dubai, United Arab Emirates. The group employs more than 35000 people across over 20 countries and operates in automotive, financial services, real estate, retail, healthcare, engineering, technology, and related service sectors. Its businesses deliver property development, mall management, transportation support, facilities services, engineering solutions, and technology integration across the region. Al-Futtaim combines established operational expertise with a customer-focused approach and values centred on respect, excellence, collaboration, and integrity.