Cross-Functional Operations & Coordination Specialist

Alps Technical Services Inspection & Training. LLC; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Alps Technical Services Inspection & Training. LLC is seeking an organized administrative coordinator in Abu Dhabi to support Accounts, Marketing and Technical teams. You will manage invoice coordination, client communications and scheduling, ensuring timely document handling and certificate tracking.

The role requires 0–2 years of related experience, good English communication skills, and proficiency in MS Office. Immediate joiners are preferred for a fast-paced environment.

Qualifications

• Bachelor’s degree or Diploma in Business Administration, Management, Commerce, or a related field.
• 0–2 years of relevant experience in operations, coordination, administration, or a similar role.
• Experience in technical services, inspection, engineering, construction, or oil & gas will be an advantage.
• Good communication and interpersonal skills.
• Good English communication and email writing skills.
• Proficiency in MS Office, especially Excel and Word.
• Strong coordination, organization, and follow-up skills.
• Ability to handle multiple tasks and prioritize work effectively.
• Ability to coordinate with clients, inspectors, technical team, accounts team, and management.
• Basic understanding of quotations, invoices, purchase orders, and service documentation.
• Willingness to support Accounts, Marketing, and Technical teams when required.
• Good attention to detail and ability to maintain proper records.
• Positive attitude, responsible, and willing to learn.
• Candidates who can join immediately will be preferred.

Responsibilities

• Provide coordination and administrative support to the Accounts, Marketing and Technical teams as required.
• Assist the Accounts team with invoice coordination, payment follow-ups and related documentation.
• Support the Marketing team with client communication, enquiries, follow-ups and marketing activities.
• Assist the Technical team with inspection scheduling, document coordination, report follow-ups and certificate tracking.
• Coordinate between different departments to ensure smooth and timely completion of daily operations.

Skills

Communication skills

Interpersonal skills

Coordination

Multitasking

Team support

Education

Bachelor’s degree or Diploma in Business Administration/Management/Commerce

Tools

MS Office

Excel

Word

Job description

Alps Technical Services Inspection & Training. LLC is seeking an organized administrative coordinator in Abu Dhabi to support Accounts, Marketing and Technical teams. You will manage invoice coordination, client communications and scheduling, ensuring timely document handling and certificate tracking.

The role requires 0–2 years of related experience, good English communication skills, and proficiency in MS Office. Immediate joiners are preferred for a fast-paced environment.