CRM Administrator / Sales Secretary

applydubaijob.com; Dubai; On-site; AED 61,000 - 95,000; Full time

Job summary

Confidential in Dubai is seeking a CRM Administrator / Sales Secretary to provide administrative and operational support to its sales team. You will manage CRM records, prepare sales documentation, coordinate client communications, and support daily business operations.

This position is ideal for a detail-oriented professional who can handle multiple responsibilities in a fast-paced work environment. The role requires meticulous multitasking in a fast-paced environment, strong Microsoft Office

Qualifications

• Experience with CRM systems and sales administration.
• Proficiency in Microsoft Office applications and CRM platforms.
• Strong organizational and multitasking skills; attention to detail.

Responsibilities

• Maintain and update CRM records, quotations, tax invoices, sales reports, and project execution plans.
• Prepare and submit transmittals, prequalification documents, material submittals, Know Your Customer (KYC) documents, and non-disclosure agreements (NDAs).
• Respond to client inquiries through email, WhatsApp, client portals, and vendor registration platforms.
• Track invoice submissions and payment statuses, following up with clients when necessary.
• Provide administrative support to Sales Managers, including hotel bookings, office events, and email management during their absence.
• Prepare project completion reports and organize project photographs and related documentation.
• Maintain accurate sales records and ensure documents are properly organized and updated.
• Coordinate administrative tasks to support efficient sales operations and timely completion of assignments.

Skills

CRM systems

Sales administration

Communication

Time management

Tools

Microsoft Office

CRM platforms

Database management

Vendor registration platforms

Job description

Job Title: CRM Administrator / Sales Secretary

Company: Confidential

Location: Dubai, United Arab Emirates

Employment Type: Full-Time

Salary: AED 5,500 – AED 8,500 per month (Estimated)

Experience Required: Experience with CRM systems and sales administration.

Job Summary: A company in Dubai is seeking an organized and proactive CRM Administrator / Sales Secretary to provide administrative and operational support to its sales team. The successful candidate will manage CRM records, prepare sales documentation, coordinate client communications, and support daily business operations. This position is ideal for a detail-oriented professional who can handle multiple responsibilities in a fast-paced work environment.

Key Responsibilities

• Maintain and update CRM records, quotations, tax invoices, sales reports, and project execution plans.
• Prepare and submit transmittals, prequalification documents, material submittals, Know Your Customer (KYC) documents, and non-disclosure agreements (NDAs).
• Respond to client inquiries through email, WhatsApp, client portals, and vendor registration platforms.
• Track invoice submissions and payment statuses, following up with clients when necessary.
• Provide administrative support to Sales Managers, including hotel bookings, office events, and email management during their absence.
• Prepare project completion reports and organize project photographs and related documentation.
• Maintain accurate sales records and ensure documents are properly organized and updated.
• Coordinate administrative tasks to support efficient sales operations and timely completion of assignments.

Candidate Requirements

• Educational Credentials: Not specified in the original advertisement.
• Work Experience: Previous experience with CRM systems and sales administration.
• Technical & Software Skills: Proficiency in Microsoft Office applications, CRM platforms, invoicing procedures, and financial tracking.
• Administrative Expertise: Knowledge of sales documentation, database management, client portals, and vendor registration processes.
• Core Competencies: Excellent communication, organization, coordination, multitasking, and time management skills.
• Attention to Detail: Ability to maintain accurate records, prepare error-free documentation, and meet deadlines in a fast-paced environment.

Application Procedure

Interested candidates should send their updated résumé to:

Email: [e-mail]