Coordinator - Sales & Marketing Administration

The First Group; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

The First Group in Dubai seeks an organized Administrative Assistant to manage CRM data, process permits, and coordinate with multiple teams.

You will handle lead management, filing, documentation, and daily reports, requiring 1–2 years of experience, strong MS Office skills, and a collaborative mindset. Female preferred.

Qualifications

• Experience: 1–2 years in an administrative role.
• Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.
• Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines.
• Attention to Detail: Capable of designing and processing a wide range of documents accurately.
• Teamwork: Professional, friendly demeanor and ability to work effectively as part of a team.
• Adaptability: Flexible and positive attitude to handle dynamic tasks.
• Female preferred.

Responsibilities

• CRM management: update CRM with accurate customer tour and sales information.
• Permit processing: handle permits for stand removals, installations, airport passes for equipment materials representatives and managers.
• Coordination: liaise with stand contractors and monitor RERA and DED permits to ensure compliance.
• Lead management: oversee lead creation, update tour backing requests, assign leads and manage the registration process.
• Interdepartmental support: communicate with HR, Accounts and other departments to meet operational needs.
• Supply coordination: manage stationery and supplies for various departments.
• Performance tracking: update and maintain daily reports, performance trackers and team metrics for assigned departments.
• Documentation: process agent agreements, contracts and other related documents while ensuring accuracy.
• Data management: monitor register and record customer details, payments status updates and tagging information.
• Filing: handle electronic and digital filing requirements to maintain organized records.
• This position is ideal for someone who thrives in a fast-paced environment, values accuracy and enjoys working collaboratively across multiple teams.

Skills

CRM familiarity

MS Office

Organizational skills

Attention to detail

Teamwork

Adaptability

Communication

Tools

CRM software

Job description

CRM Management

Ensure CRM is updated with accurate customer tour and sales information

Permit Processing

Handle permits for stand removals installations airport passes for equipment materials representatives and managers

Coordination

Liaise with stand contractors and monitor RERA and DED permits to ensure compliance

Lead Management

Oversee lead creation update tour backing requests assign leads and manage the registration process

Interdepartmental Support

Communicate effectively with HR Accounts and other departments to meet operational needs

Supply Coordination

Manage stationery and supplies for various departments

Performance Tracking

Update and maintain daily reports performance trackers and team metrics for assigned departments

Documentation

Process agent agreements contracts and other related documents while ensuring accuracy

Data Management

Monitor register and record customer details payments status updates and tagging information

Filing

Handle electronic and digital filing requirements to maintain organized records

This position is ideal for someone who thrives in a fast-paced environment values accuracy and enjoys working collaboratively across multiple teams

Experience: 1 2 years of experience in an administrative role.

Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.

Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines effectively.

Attention to Detail: Capable of designing and processing a wide range of documents accurately.

Teamwork: A professional, friendly demeanor and ability to work effectively as part of a team.

Adaptability: Flexible and positive attitude to handle dynamic and evolving tasks.

Female preferred