Dubai CRM Administrator & Sales Coordinator

Confidential; Dubai; On-site; AED 150,000 - 230,000; Full time

Job summary

Confidential in Dubai seeks a CRM Administrator / Sales Secretary to support the sales team with administrative and operational tasks. The role focuses on managing CRM records, preparing quotations and invoices, and coordinating with clients to ensure smooth day-to-day sales operations.

The candidate will handle invoicing, financial tracking, and prepare essential documentation while assisting Sales Managers with travel arrangements, event planning, and email management.

Qualifications

• Experience with CRM systems and sales administration is required.
• Proficient in Microsoft Office applications and invoicing/financial tracking.
• Excellent written and verbal communication, strong coordination, and organizational skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Maintain and update CRM records, quotations, tax invoices, sales reports, and execution plans.
• Prepare and submit transmittals, prequalification documents, material submittals, KYC documents, and NDAs.
• Coordinate client inquiries via emails, WhatsApp, client portals, and vendor registration platforms.
• Track invoice submissions, payment status, and follow up with clients as needed.
• Support Sales Managers with administrative tasks, hotel bookings, office events, and email management during absences.
• Prepare project completion reports, organize project images, and maintain accurate sales documentation and records.

Skills

CRM systems

Sales administration

Microsoft Office

Invoicing & financial tracking

Client coordination & communication

Tools

CRM software

Job description

Confidential in Dubai seeks a CRM Administrator / Sales Secretary to support the sales team with administrative and operational tasks. The role focuses on managing CRM records, preparing quotations and invoices, and coordinating with clients to ensure smooth day-to-day sales operations.

The candidate will handle invoicing, financial tracking, and prepare essential documentation while assisting Sales Managers with travel arrangements, event planning, and email management.