Corporate Specialist

DNV GL; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

DNV GL is seeking a corporate specialist to maintain entity records, coordinate filings, and ensure licenses stay current in Abu Dhabi. You will liaise with shareholders and officers, manage governance calendars, and support multi-country projects including entity clean-ups.

The role involves facilitating board meetings, preparing resolutions and notices, and ensuring compliance across entities. This position is based in the UAE and requires coordinating with internal stakeholders to ensure

Responsibilities

• Maintain and update information for all Legal Entities in corporate records and archives as required by law.
• Coordinate and oversee corporate filings with government authorities when needed by local law.
• Ensure business licenses are current and compliant with services offered and local regulations.
• Liaise with shareholders, board members, corporate officers, lawyers and third parties on governance matters.
• Manage the entity compliance calendar and related deadlines.
• Coordinate with BA, GSS and finance for support on POA and director signatories.
• Support multi-country governance projects, liquidation tasks and legal entity cleanup programs.
• Coordinate corporate actions, including AGM/EGMs and related resolutions and notices.
• Prepare corporate documentation such as resolutions, minutes, articles of association and powers of attorney.
• Facilitate and attend board and general meetings as required.

Job description

Job description

As a corporate specialist in our team, you will be responsible for:

• Maintaining and keeping information up to date for all the Legal Entities assigned in accordance with Internal requirements in our corporate digital tool and physical archives when required by law.
• Coordinate and oversee Corporate Filings with government authorities as and when required by local law.
• Ensuring business licenses are up to date and compliant to the services provided and local law.
• Liaisewith shareholders,board members, corporate officers, lawyers, third party providers on governance matters
• Entity compliance calendar management.
• Liaising with BA stakeholders, GSS internal stakeholders and finance colleagues where they need specific support on POA, director signatories on matters related to their roles.
• Coordination of multi country governance projects, liquidation implementation support, and implementing legal entity clean-up programmes.

Coordinating corporate actions to ensure that necessary corporate actions are taken, including:

• Board meetings General meetings, both annual general meetings (AGM) and extraordinary general meetings when required to formalize certain decisions.
• Facilitate the preparation of corporate documentation including:
  • Resolutions and notices which need to be passed
  • Minutes from general meetings and board meetings
  • Articles of association
  • Powers of Attorney
• Facilitate and attend board meetings and general meetings, where required.

AboutGSS

As the internal support organization for DNV and DNV owned companies, we deliver shared services within Human Resources, Finance, IT and Real Estate & Procurement to DNV globally. Our mission is to enable DNV to grow, succeed with its business goals and improve competitiveness. Customer experience is at the core of everything we do. GSS is responsible for many of the tools, processes and daily routines that create the backbone of DNV.