Corporate Specialist

DNV; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Flexible work arrangements

Paid leaves (annual, sick, etc.)

Pension and insurance policies

Relocation allowances

Housing allowances

Job summary

DNV is seeking a Corporate Specialist to manage the corporate housekeeping for the Middle East and Africa region. You will maintain corporate records, prepare resolutions, consents, and other governance documents, ensuring deadlines are met and information is up to date across multiple entities.

You will coordinate filings with authorities, ensure licenses are current, and liaise with shareholders, board members, and external counsel.

Qualifications

• Excellent communication skills – both oral and written.
• Strong organizational and time management skills.
• Ability to juggle multiple matters and prioritize accordingly.

Responsibilities

• Maintain and update information for Legal Entities in our corporate tool and archives as required by law.
• Coordinate and oversee Corporate Filings with government authorities.
• Ensure business licenses are current and compliant with services and local law.
• Liaise with shareholders, board members, corporate officers, lawyers, and third parties on governance matters.
• Manage entity compliance calendar and coordinate multi-country governance projects.
• Support POA and director signatories with BA stakeholders and finance colleagues.

Skills

Communication

Organization

Time management

Prioritization

Education

Bachelor’s degree with Paralegal Certification or law studies with Paralegal concentration

Job description

About Us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

About Us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

About GSS

As the internal support organization for DNV and DNV owned companies, we deliver shared services within Human Resources, Finance, IT and Real Estate & Procurement to DNV globally. Our mission is to enable DNV to grow, succeed with its business goals and improve competitiveness. Customer experience is at the core of everything we do. GSS is responsible for many of the tools, processes and daily routines that create the backbone of DNV.

About The Role

The corporate specialist is responsible for the corporate housekeeping support function for the countries in the Region Middle East and Africa. To succeed in this role, you should be a team player with excellent communication skills and cultural awareness. You will be responsible for maintaining corporate records of DNV entities, including preparation of resolutions, written consents and other corporate governance or legal documents. So, you must be well organized, pay attention to detail, aware of deadlines.

As a corporate specialist in our team, you will be responsible for:

• Maintaining and keeping information up to date for all the Legal Entities assigned in accordance with Internal requirements in our corporate digital tool and physical archives when required by law.
• Coordinate and oversee Corporate Filings with government authorities as and when required by local law.
• Ensuring business licenses are up to date and compliant to the services provided and local law.
• Liaise with shareholders, board members, corporate officers, lawyers, third party providers on governance matters
• Entity compliance calendar management.
• Liaising with BA stakeholders, GSS internal stakeholders and finance colleagues where they need specific support on POA, director signatories on matters related to their roles.
• Coordination of multi country governance projects, liquidation implementation support, and implementing legal entity clean-up programmes.

Coordinating corporate actions to ensure that necessary corporate actions are taken, including:

• Board meetings General meetings, both annual general meetings (AGM) and extraordinary general meetings when required to formalize certain decisions.
• Facilitate the preparation of corporate documentation including:
  • Resolutions and notices which need to be passed
  • Minutes from general meetings and board meetings
  • Articles of association
  • Powers of Attorney
• Facilitate and attend board meetings and general meetings, where required.

What we offer

• Flexible work arrangements for better work-life balance
• Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave Household Moving, Hajj Leave, Exam leave, Unpaid leave)
• Pension and Insurance Policies (Medical Insurance, Group Life Insurance, Pension Policy)
• Additional Benefits (Long Service Awards, Mobile Phone Reimbursement, Car Allowances, Relocation Allowances, Housing Allowances, UAE National Allowance, Health / Fitness Club Subsidy, Professional Membership Fees, School Fee Contribution)

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.

About You

• Bachelor’s degree with Paralegal Certification and/or bachelor's degree in legal studies with a Paralegal Concentration.
• 5 to 10 years in corporate governance preferably towards Middle East and African subsidiaries of multinational organisation.
• International experience.
• Ability to proactively conduct documentation processes.
• Excellent communication skills – both oral and written.
• Strong organisational and time management skills.
• Ability to juggle multiple matters and prioritize them accordingly.

Security and compliance with statutory requirements in the countries in which we operate is essential for DNV. Background checks will be conducted on all final candidates as part of the offer process, in accordance with applicable country-specific laws and practices.