Assistant Company Secretary

Flemingo Duty Free Shop; Dubai; Presencial; AED 167.000 - 257.000; Jornada completa

Descripción de la vacante

Flemingo Duty Free Shop in Dubai seeks a dedicated Company Secretariat professional to maintain statutory records, coordinate board and committee meetings, and handle corporate documentation with confidentiality and precision.

You will assist with filings, governance changes, and due diligence, while liaising with directors, auditors, and regulators. Strong communication and organisational skills are essential for success in this role.

Formación

• Bachelor's degree in Commerce or a related field.
• Professional qualification in Company Secretarial practice or having passed the Executive level of the Company Secretary course is preferred.
• Candidates may alternatively be considered for a structured 15-month training programme.
• Strong organisational skills, attention to detail, and the ability to work with confidential corporate information.
• Good written and verbal communication skills.
• Candidates with relevant corporate secretarial, legal, compliance, or governance experience will be preferred.

Responsabilidades

• Assist the Company Secretary in maintaining statutory records registers and corporate documentation.
• Support the preparation and coordination of Board of Directors, Board Committee and General Meetings.
• Prepare meeting agendas, notices, minutes, resolutions and related documentation.
• Assist with statutory filings, regulatory submissions and compliance reporting within prescribed deadlines.
• Maintain and update corporate records including director and shareholder information.
• Assist with the preparation and filing of annual returns and other statutory documents.
• Monitor changes in applicable company laws, regulations and corporate governance requirements.
• Assist with incorporation, restructuring, share transfers, changes in directors and other corporate actions.
• Coordinate with directors, shareholders, auditors, lawyers, regulators and other external stakeholders when required.
• Maintain a compliance calendar and follow up on upcoming statutory and regulatory deadlines.
• Assist in drafting corporate resolutions, notices, letters and other legal corporate documents.
• Support due diligence exercises and provide corporate documents and information as required.
• Maintain proper filing systems for physical and electronic corporate records.
• Provide general administrative and coordination support to the Company Secretary and Legal Compliance team.

Conocimientos

Organisational skills

Attention to detail

Confidential information handling

Written communication

Verbal communication

Governance knowledge

Corporate secretarial experience

Educación

Bachelor's degree in Commerce

Professional CS qualification

Executive CS course

Descripción del empleo

Key Responsibilities

Assist the Company Secretary in maintaining statutory records registers and corporate documentation Support the preparation and coordination of Board of Directors Board Committee and General Meetings Prepare meeting agendas notices minutes resolutions and related documentation Assist with statutory filings regulatory submissions and compliance reporting within prescribed deadlines Maintain and update corporate records including director and shareholder information Assist with the preparation and filing of annual returns and other statutory documents Monitor changes in applicable company laws regulations and corporate governance requirements Assist with incorporation restructuring share transfers changes in directors officers and other corporate actions Coordinate with directors shareholders auditors lawyers regulators and other external stakeholders when required Maintain a compliance calendar and follow up on upcoming statutory and regulatory deadlines Assist in drafting corporate resolutions notices letters and other legal corporate documents Support due diligence exercises and provide corporate documents and information as required Maintain proper filing systems for physical and electronic corporate records Provide general administrative and coordination support to the Company Secretary and Legal Compliance team

Qualifications

Bachelor's degree in Commerce or a related field.Professional qualification in Company Secretarial practice or having passed the Executive level of the Company Secretary course is preferred.Candidates may alternatively be considered for a structured 15-month training programme.Strong organisational skills, attention to detail, and the ability to work with confidential corporate information.Good written and verbal communication skills.Candidates with relevant corporate secretarial, legal, compliance, or governance experience will be preferred.