Contracts Coordination Specialist

Wasael Property Management; Abu Dhabi; On-site; AED 167,000 - 279,000; Full time

Job summary

Wasael Property Management is seeking a Contracts Administrator to support the effective administration and coordination of contracts across multiple projects in Abu Dhabi. You will maintain contract files, track obligations, and coordinate with Project, Commercial, Procurement, Finance, and Legal teams.

The role emphasizes accurate documentation, timely status updates, and adherence to confidential information handling. A related degree and 3–5 years of experience are preferred.

Qualifications

• Bachelor’s degree in a related discipline.
• 3–5 years of experience in contracts administration or commercial coordination.
• Experience in construction, real estate development, infrastructure, or project-based environments preferred.
• Strong understanding of contract administration processes and documentation.

Responsibilities

• Support administration and coordination of contracts from award through completion and close-out.
• Maintain accurate contract files, registers, correspondence, amendments, and supporting documentation.
• Track deliverables, milestones, notices, approvals, expiry dates, and other key obligations.
• Prepare contractual correspondence, notices, letters, reports, and other documentation.
• Coordinate documentation and approvals between Project, Commercial, Procurement, Finance, Legal, and other teams.
• Maintain registers for variations, claims, amendments, notices, guarantees, insurances, and related matters.
• Assist with contract amendments, variations, change orders, and extensions.
• Monitor submission/approval status and follow up on outstanding actions.
• Review and compile contractor/consultant submissions, claims, and supporting documentation.
• Ensure records and correspondence are filed, controlled, retrievable.
• Coordinate meetings and maintain minutes, trackers, and follow-up records.
• Support tender and procurement activities and contract compliance reporting.
• Track bonds, guarantees, insurances, warranties, and other securities.
• Assist with contract close-out and final documentation.
• Prepare regular contract status reports for management.

Skills

Contract administration

Coordination

Documentation & record management

Attention to detail

Reporting

Communication

Time management

Stakeholder coordination

Confidentiality

Organization & planning

Commercial awareness

Education

Bachelor’s degree in Business Administration / Commercial Management / Quantity Surveying / Engineering / Construction Management

Tools

Microsoft Office

Document management systems

Job description

Wasael Property Management is seeking a Contracts Administrator to support the effective administration and coordination of contracts across multiple projects in Abu Dhabi. You will maintain contract files, track obligations, and coordinate with Project, Commercial, Procurement, Finance, and Legal teams.

The role emphasizes accurate documentation, timely status updates, and adherence to confidential information handling. A related degree and 3–5 years of experience are preferred.