Contract Lifecycle Coordinator

MediaSource FZC; Abu Dhabi; On-site; AED 89,000 - 156,000; Full time

Job summary

MediaSource FZC in Abu Dhabi seeks a Contract Administrator to support administration and coordination of contracts across projects. You will manage documentation, correspondence, records, approvals, and obligations through the contract lifecycle.

Required are a Bachelor's degree and 3–5 years in contracts administration, preferably in construction or real estate, with strong MS Office skills and attention to detail. This is a full-time on-site UAE role.

Qualifications

• 3–5 years of contracts administration or commercial coordination experience.
• Experience within construction, real estate development, infrastructure, or a project-based environment.
• Good understanding of contract administration processes and documentation.

Responsibilities

• Support the administration and coordination of contracts from award through completion and close-out.
• Maintain accurate and up-to-date contract files, registers, correspondence, amendments, and supporting documentation.
• Track contractual deliverables, milestones, notices, approvals, expiry dates, and other key obligations.
• Assist in preparing contractual correspondence, notices, letters, reports, and other documentation.
• Coordinate contract documentation and approvals between Project, Commercial, Procurement, Finance, Legal, and other relevant teams.
• Maintain registers for variations, claims, amendments, contractual notices, guarantees, insurances, and other contract-related matters.
• Support the preparation and processing of contract amendments, variations, change orders, and extensions.
• Monitor submission and approval status of contractual documentation and follow up with relevant stakeholders on outstanding actions.
• Assist with the review and compilation of contractor and consultant submissions, claims, and supporting documentation.
• Ensure contractual records and correspondence are appropriately filed, controlled, and easily retrievable.
• Coordinate meetings related to contractual matters and maintain minutes, action trackers, and follow-up records where required.
• Support tender and procurement activities through the preparation, compilation, and coordination of contract documentation.
• Assist the Contracts and Commercial teams with contract compliance reviews and reporting.
• Track validity of bonds, guarantees, insurances, warranties, and other contractual securities.
• Support contract close-out activities, including compilation of final documentation and outstanding contractual requirements.
• Prepare regular contract status reports and trackers for management review.
• Ensure confidentiality and appropriate handling of sensitive contractual and commercial information.

Skills

Contract Administration

Record Management

Contract Tracking

Attention to Detail

Reporting

Communication

Time Management

Stakeholder Coordination

Confidentiality

Organization & Planning

Commercial Awareness

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office

Job description

MediaSource FZC in Abu Dhabi seeks a Contract Administrator to support administration and coordination of contracts across projects. You will manage documentation, correspondence, records, approvals, and obligations through the contract lifecycle.

Required are a Bachelor's degree and 3–5 years in contracts administration, preferably in construction or real estate, with strong MS Office skills and attention to detail. This is a full-time on-site UAE role.