Impactful Project Admin & Procurement Coordinator

Wasael Property Management; Abu Dhabi; On-site; AED 112,000 - 179,000; Full time

Job summary

Wasael Property Management in Abu Dhabi seeks an experienced Project Administrator to provide proactive administrative support across projects, coordinating budgets, procurement, and reporting. You will prepare agendas, manage MOUs, and liaise with contractors and suppliers to ensure smooth daily operations.

Ideal candidates have a Diploma/Bachelor’s in Engineering or PM, at least 3 years in project admin, and strong MS Office/Oracle skills.

Qualifications

• Diploma or Bachelor's degree in Engineering, PM, Construction Management, or related field.
• Minimum 3 years of experience in project admin or coordination.
• Proficiency in MS Office and Oracle; procurement admin experience is a plus.

Responsibilities

• Prepare and distribute Agenda and MOM as instructed by the Project Manager.
• Update budgets for all projects per PM instructions and consolidate from Finance and Procurement.
• Create Purchase Requisitions and submit for approval.
• Serve as point of contact for contractors for invoices, service reports and submittals.
• Generate weekly operation reports and ad hoc reports as required by PM.
• Maintain records and databases including services and supplier lists.
• Prepare correspondence to suppliers per PM instructions.
• Coordinate procurement of Furniture, Fixtures & Equipment per PM instructions, including supplier contact, material booking, PO, and delivery follow-up.
• Prepare and collect documentation for payments (work completion, invoices, warranties).
• Support design team on material mood boards.
• Prepare and follow up gate pass documentation.
• Maintain attendance, gate pass access, leave applications, transmittals.
• Perform other duties as assigned by the Direct Manager.

Skills

MS Office

Oracle

Procurement administration

Education

Diploma or Bachelor's Degree in Engineering/PM/Construction Management

Job description

Wasael Property Management in Abu Dhabi seeks an experienced Project Administrator to provide proactive administrative support across projects, coordinating budgets, procurement, and reporting. You will prepare agendas, manage MOUs, and liaise with contractors and suppliers to ensure smooth daily operations.

Ideal candidates have a Diploma/Bachelor’s in Engineering or PM, at least 3 years in project admin, and strong MS Office/Oracle skills.