Construction Document Controller | ERP & Compliance Lead

Vanguard Vantage General Contracting L.L.C O.P.C; Abu Dhabi; On-site; AED 38,000 - 51,000; Full time

Job summary

Vanguard Vantage General Contracting L.L.C O.P.C in Abu Dhabi, UAE is seeking a skilled Document Controller to manage all corporate and project documentation. You will organize drawings, contracts, submittals, HR and financial records, and ensure proper version control, secure storage, and compliance with ISO standards.

You will oversee ERP/DMS workflows (Odoo, Oracle, SAP, SharePoint, Aconex, Procore), link documents to ERP modules, and support data migration and audit readiness while

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, Information Management, or related field.
• 3–5 years’ experience in document control within construction, engineering, or contracting companies.
• Valid UAE Educational Certificate Equivalency is mandatory
• Attested Educational Certificate by the UAE MOFA is mandatory
• Strong knowledge of corporate and project document control systems.
• Practical experience with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint).
• High proficiency in MS Office, especially Excel document logs and tracking sheets.
• Excellent organizational ability, accuracy, and attention to detail.
• Strong communication, coordination, and confidentiality handling skills.
• Ability to manage large volumes of corporate and project records in fast-paced environments.

Responsibilities

• Maintain and control all company and project documents across corporate and project scopes.
• Implement standardized document control procedures across departments.
• Ensure strict version control and traceability of revisions.
• Receive, scan, index, classify, and securely store documents electronically and physically.
• Maintain master document registers, logs, and databases.
• Manage document workflows within ERP and DMS platforms (Odoo, Oracle, SAP, SharePoint, Aconex, Procore).
• Coordinate with consultants, contractors, suppliers, and internal teams on revisions and approvals.
• Track submissions, approvals, and renewals to prevent delays.
• Prepare weekly and monthly document control status reports for management.

Skills

Document control literacy

MS Office proficiency

Strong communication

Coordination & teamwork

Attention to detail

Education

Bachelor’s or Diploma in relevant field

UAE Educational Certificate Equivalency

MOFA attestation of documents

Tools

Odoo

Oracle

SAP

SharePoint

Aconex

Procore

Job description

Vanguard Vantage General Contracting L.L.C O.P.C in Abu Dhabi, UAE is seeking a skilled Document Controller to manage all corporate and project documentation. You will organize drawings, contracts, submittals, HR and financial records, and ensure proper version control, secure storage, and compliance with ISO standards.

You will oversee ERP/DMS workflows (Odoo, Oracle, SAP, SharePoint, Aconex, Procore), link documents to ERP modules, and support data migration and audit readiness while