CEO Office Coordinator

Exotic Colors by Maysari; Abu Dhabi; On-site; AED 51,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Annual leave

End-of-service gratuity

Direct learning with CEO

Job summary

Exotic Colors by Maysari in Abu Dhabi is seeking a CEO Office Coordinator to support the CEO directly, acting as a reliable second pair of hands to keep the CEO organized and reduce daily workload.

This on-site role requires strong communication, calendar and email management, and coordination with internal teams. The successful candidate will handle scheduling, meeting notes, and follow-up, with 6-day weeks and immediate start preferred.

Qualifications

• Must be highly organized, detail-oriented and discreet.
• Excellent written and verbal communication in English; Arabic is highly preferred.
• Strong email and calendar management skills with reliability and proactive follow-up.

Responsibilities

• Track the CEO's daily tasks and priorities; follow up until completion.
• Manage and organize the CEO's emails and correspondence.
• Coordinate communication between the CEO and internal departments.
• Schedule meetings, prepare notes, and follow up on actions.
• Maintain organized records and reports for quick CEO access.
• Manage the CEO's calendar, appointments, and reminders.
• Handle internal communication on behalf of the CEO when instructed.
• Reduce administrative load by handling routine coordination tasks.

Skills

Email management

Calendar management

Administrative coordination

Discretion

English proficiency

Arabic preferred

Reliability

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.

The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.

This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.

Work Location

• On-site at the company's main headquarters in Abu Dhabi.
• No remote or hybrid arrangement.

Work Schedule

• 6 days per week (Monday to Saturday).
• Working hours: 9:00 AM to 6:00 PM.
• 1-hour lunch break.
• Friday is the weekly off day.

Nature of Work

• Office-based role working closely with the CEO.
• Fast-paced environment requiring focus and quick response.
• Continuous coordination with internal departments.
• Daily handling of emails, scheduling, and follow-up.

Key Responsibilities

• Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
• Manage and organize the CEO's emails and incoming correspondence.
• Coordinate communication between the CEO and internal departments.
• Schedule meetings, prepare meeting notes, and follow up on action items.
• Maintain organized records, files, and reports for quick CEO access.
• Manage the CEO's calendar, appointments, and reminders.
• Handle internal communication on behalf of the CEO when instructed.
• Reduce administrative load on the CEO by handling routine coordination tasks.

Reports To: Chief Executive Officer

Requirements

• Highly organized, disciplined, and detail-oriented.
• Trustworthy and discreet with confidential information.
• Proactive follow-up mindset. Nothing is forgotten or delayed.
• Comfortable working under direct CEO supervision.
• Strong work ethic and reliability.
• Strong command of English (written and spoken) is required.
• Arabic (written and spoken) is highly preferred.
• Strong email and calendar management skills.
• Mastery of Microsoft Office (Outlook, Word, Excel).
• Comfortable with modern productivity and scheduling tools.
• Clear and professional communicator.
• Valid UAE driving license is preferred.
• Willingness to commit to a 6-day work schedule.
• Available to start immediately or within short notice.
• 1 to 3 years in administrative coordination, executive support, or office assistant roles.
• Industry background is not a priority. Reliability and execution are.

Benefits

• Monthly salary: AED 5,000 (all-inclusive).
• Medical insurance per UAE labor law.
• Annual leave per UAE labor law.
• End-of-service gratuity per UAE labor law.
• Direct learning experience working with the CEO.