Administrative Coordinator - Office Support

AECOM Middle East Ltd; Al Ruways Industrial City; On-site; AED 66,960 - 94,860; Full time

Benefits offered by this job

Hands-on office support experience

Career development opportunities

Respect for technical excellence and sustainable infrastructure

Job summary

AECOM Middle East Ltd is looking for an Administrative Coordinator in Abu Dhabi. This full-time position involves providing administrative support to managers, scheduling meetings, and maintaining office supplies.

Ideal candidates should be UAE Nationals with a high school or bachelor’s degree and 1–3 years of administration experience. Proficiency in Microsoft Office tools and strong communication skills are essential for this role.

The position offers an opportunity for professional growth within a global civil engineering firm.

Qualifications

• UAE National with a valid family book, in line with AECOM's Emiratisation commitment and UAE labour law.
• 1–3 years of experience in administration, coordination, office support, or business support.
• Strong working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide administrative support to one or more managers within a group, office, or business unit.
• Prepare, proofread, and update correspondence, forms, spreadsheets, reports, and business documents.
• Schedule meetings, coordinate calendars, arrange appointments, and support travel planning.

Skills

Administrative coordination

Office support

Calendar management

Meeting scheduling

Travel arrangements

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Correspondence preparation

Report proofreading

Spreadsheet handling

Office supplies tracking

Confidential information handling

Task prioritization

Education

High school diploma or bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Administrative Coordinator - Office Support

Location: Abu Dhabi, United Arab Emirates

Industry: Civil Engineering

Function: Administrative

Experience: 1–3 years

Job Type: Full-time

Salary: 6000–8500 dirhams (estimated salary range; confirm final offer with employer)

Key Responsibilities

• Provide administrative support to one or more managers within a group, office, or business unit.
• Prepare, proofread, and update correspondence, forms, spreadsheets, reports, and business documents.
• Schedule meetings, coordinate calendars, arrange appointments, and support travel planning when required.
• Maintain office supplies inventory and assist with smooth day-to-day workplace operations.
• Use Microsoft Word, Excel, PowerPoint, Outlook, and related office tools to complete administrative tasks accurately.
• Support internal communication by handling routine emails, documents, follow‑ups, and coordination requests.
• Apply standard administrative procedures and office practices while working under general supervision.
• Prioritize multiple requests, organize tasks, and complete assigned work within expected timelines.
• Maintain professionalism, discretion, and confidentiality when handling sensitive business information.
• Coordinate with colleagues, managers, and support teams to keep office and business unit activities running efficiently.

Ideal Profile

• UAE National with a valid family book, in line with AECOM's Emiratisation commitment and UAE labour law.
• High school diploma or bachelor's degree in Business Administration, Management, or a related field.
• 1–3 years of experience in administration, coordination, office support, or business support.
• Strong working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to prepare, edit, and proofread correspondence, forms, reports, and spreadsheets with strong attention to detail.
• Organized and reliable, with the ability to manage schedules, meetings, travel arrangements, and daily support tasks.
• Good written and verbal communication skills for professional office interaction.
• Ability to manage multiple requests, prioritize tasks, and work effectively under general supervision.
• High level of professionalism and ability to handle confidential information with care.

Skills Set

• Administrative coordination
• Office support
• Calendar management
• Meeting scheduling
• Travel arrangements
• Microsoft Word, Excel, PowerPoint, Outlook
• Correspondence preparation
• Report proofreading
• Spreadsheet handling
• Office supplies tracking
• Confidential information handling
• Business unit support
• Task prioritization

Why Join Us

• Join a NAFIS eligible opportunity designed for UAE Nationals building careers in professional administration.
• Gain hands‑on office support experience with a global civil engineering and infrastructure consultancy.
• Work in Abu Dhabi with exposure to transportation, infrastructure, and project‑focused business teams.
• Develop practical skills in documentation, scheduling, communication, reporting, and office coordination.
• Build a strong foundation for future growth in administration, business support, and project office roles.
• Be part of a respected organization that supports technical excellence, career development, and sustainable infrastructure delivery.