Business Coordinator

essute; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

ZCREATIX is seeking an office and facilities administrator in Dubai to manage tenant relations, support rental activities, and coordinate daily operations. You will organize contracts, maintain records, and oversee service providers to keep the business center running smoothly.

Ideal candidates have a degree in business administration and at least two years of related experience, with strong English communication and organizational skills, and a proactive, service-oriented approach.

Qualifications

• A higher education qualification in Business Administration, Management, Facility Management, or a related field is required.
• At least 2 years of experience in administration, property management, facility operations, or a similar role will be an advantage.
• Good knowledge of Microsoft Office and other commonly used office applications.
• Strong organizational and time management skills, with the ability to manage different responsibilities and complete tasks within deadlines.
• Good command of English, including the ability to communicate clearly and prepare routine business documents.
• Strong interpersonal skills and a professional approach when dealing with visitors, tenants, contractors, suppliers, and colleagues.
• Ability to work independently, take responsibility for assigned duties, and follow up on operational matters without constant supervision.
• A proactive and service-focused attitude, with the ability to handle daily requests, prioritize tasks, and support the smooth running of the business center.

Responsibilities

• Welcome visitors, tenants, and business partners, providing helpful information and directions.
• Assist with office space rental activities and support tenants with day-to-day administrative needs.
• Coordinate facility services, including parking, access management, service requests, and operations.
• Prepare, organize, and update rental agreements and related documents.
• Carry out regular checks of the business center and report maintenance issues.
• Oversee cleaning staff and monitor daily work to meet standards.
• Handle tenant and customer questions and ensure timely responses.
• Maintain records of tenant information, contracts, and service activities.
• Communicate with maintenance personnel, contractors, and suppliers to ensure timely work.
• Monitor overall facility condition and suggest improvements to service quality.

Skills

Administration

Property management

Facility operations

English communication

Interpersonal skills

Independent work

Customer service mindset

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Job Description

• Welcome visitors, tenants, and business partners, providing helpful information, clear directions, and professional assistance throughout their visit.
• Assist with office space rental activities and support tenants with their day-to-day administrative and operational needs.
• Coordinate facility services, including parking arrangements, access management, service requests, and other activities required for the smooth operation of the business center.
• Prepare, organize, and update rental agreements, contracts, and related documents for tenants, suppliers, service providers, and business partners.
• Carry out regular checks of the business center to ensure facilities are in good condition and report maintenance issues or repair needs to the responsible team.
• Oversee cleaning staff and monitor their daily work to ensure all areas meet the required cleanliness standards and service schedules.
• Handle tenant and customer questions, respond to requests in a timely manner, and help maintain a positive experience for everyone using the facility.
• Maintain accurate records of tenant information, contracts, maintenance requests, service activities, and general facility operations.
• Communicate with maintenance personnel, contractors, and external suppliers to follow up on outstanding issues and ensure necessary work is completed on time.
• Monitor the overall condition of the business center and suggest practical improvements to enhance service quality, tenant satisfaction, and workplace standards.

Job Details Experience

• A higher education qualification in Business Administration, Management, Facility Management, or a related field is required.
• At least 2 years of experience in administration, property management, facility operations, or a similar role will be an advantage.
• Good knowledge of Microsoft Office and other commonly used office applications.
• Strong organizational and time management skills, with the ability to manage different responsibilities and complete tasks within deadlines.
• Good command of English, including the ability to communicate clearly and prepare routine business documents.
• Strong interpersonal skills and a professional approach when dealing with visitors, tenants, contractors, suppliers, and colleagues.
• Ability to work independently, take responsibility for assigned duties, and follow up on operational matters without constant supervision.
• A proactive and service-focused attitude, with the ability to handle daily requests, prioritize tasks, and support the smooth running of the business center.

About Company:ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.