Branch Front Office & Admin Coordinator - Dubai

SharpMinds Consulting Engineers LLC; Dubai; On-site; AED 167,000 - 246,000; Full time

Job summary

SharpMinds Consulting Engineers LLC in Dubai seeks a Front Office & Administrative Support professional to manage day-to-day operations at the Dubai branch and coordinate with the Abu Dhabi Head Office. You will be the first contact for visitors and callers, while supporting engineering and management teams with admin tasks and lead management.

The role requires strong English communication, multitasking, and organizational abilities, with UAE/engineering consultancy experience preferred.

Qualifications

• Bachelor's degree in Business Management or related field required.
• 6-8 years of administrative experience, preferably in UAE or engineering consultancy.
• Strong English communication; Arabic a plus.
• Ability to manage multiple tasks efficiently.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Maintain a professional corporate appearance.

Responsibilities

• Serve as the first point of contact for visitors, clients, and callers, ensuring a professional, welcoming presence.
• Manage front office operations, answer calls, route messages, track leads, and coordinate with the Abu Dhabi Head Office.
• Provide administrative support to engineers, project staff, and management; assist with BOQs, specs, presentations, and reports.
• Coordinate travel, meetings, IT coordination, and office maintenance; maintain CRM and lead tracking across channels.
• Report weekly leads to sales/marketing and maintain regular updates with Head Office.

Skills

Communication skills

Multitasking

Professional appearance

Organizational skills

English proficiency

Education

Bachelor's degree in Business Management or related field

Tools

Microsoft Office

Job description

SharpMinds Consulting Engineers LLC in Dubai seeks a Front Office & Administrative Support professional to manage day-to-day operations at the Dubai branch and coordinate with the Abu Dhabi Head Office. You will be the first contact for visitors and callers, while supporting engineering and management teams with admin tasks and lead management.

The role requires strong English communication, multitasking, and organizational abilities, with UAE/engineering consultancy experience preferred.