Bilingual Executive Office & Projects Coordinator

Ayat Group; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Ayat Development is seeking an organized Executive Office Coordinator to support executive management and coordinate between consultants, contractors, authorities, and internal teams in Dubai. The role ensures smooth day-to-day operations across the company and requires fluency in Arabic and English.

The ideal candidate will draft letters, reviews, and emails, attend meetings with stakeholders, and prepare structured Minutes of Meetings with precision.

Qualifications

• Bachelor’s degree preferred in Business Admin, Management, Engineering Admin, or related field.
• Fluent in Arabic and English (reading, writing, speaking).
• Strong organizational and multitasking abilities.
• Excellent interpersonal and coordination skills.

Responsibilities

• Coordinate with consultants, contractors, government authorities, and internal departments to ensure smooth workflow.
• Assist executive management in daily administrative and operational activities.
• Prepare professional letters, official correspondences, reports, and emails in both Arabic and English.
• Attend meetings with management, consultants, contractors, and authorities.
• Prepare Minutes of Meetings with attention to detail and timely distribution.
• Follow up on action items, approvals, submissions, permits, and coordination matters.

Skills

Bilingual Arabic/English

Excellent communication

Strong organizational skills

Coordination across departments

Education

Bachelor’s degree in Business Administration/Management/Engineering Administration

Tools

Microsoft Office

PowerPoint

Excel

Job description

Ayat Development is seeking an organized Executive Office Coordinator to support executive management and coordinate between consultants, contractors, authorities, and internal teams in Dubai. The role ensures smooth day-to-day operations across the company and requires fluency in Arabic and English.

The ideal candidate will draft letters, reviews, and emails, attend meetings with stakeholders, and prepare structured Minutes of Meetings with precision.