Bilingual CEO Executive Secretary & Liaison

SWITCH INVESTMENT LLC; Dubai, Abu Dhabi, Sharjah; On-site; AED 134,000 - 246,000; Full time

Job summary

Switch Investment LLC in Dubai is seeking an experienced Executive Secretary to provide comprehensive administrative and executive support to the CEO, including calendar management, travel arrangements, and drafting professional documents in Arabic and English.

You will coordinate with internal teams, government entities and external stakeholders, organize meetings, record minutes, handle confidential information, and maintain filing systems with a high standard of professionalism.

Qualifications

• Minimum 3 years of experience in an Executive Secretary/EA role supporting senior management or C-level executives.
• Arabic nationality required.
• Fluent in Arabic and English (reading, writing and speaking).
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time management abilities.
• High level of professionalism, integrity, and confidentiality.
• Bachelor’s degree or diploma in Business Administration or related field preferred.

Responsibilities

• Provide comprehensive administrative and executive support to the CEO.
• Manage the CEO’s calendar, appointments, meetings and travel arrangements.
• Draft, review and prepare professional correspondence, reports, presentations and official documents in both Arabic and English.
• Coordinate with internal departments, government entities, clients and external stakeholders.
• Organize meetings, prepare agendas, record minutes and follow up on action items.
• Handle confidential information with professionalism and discretion.
• Screen phone calls, emails and visitors and ensure efficient communication and prioritization.
• Maintain filing systems, records and office documentation.
• Assist in special projects and perform other executive administrative duties as assigned.

Skills

Executive support

Calendar management

Travel arrangements

Discretion

Bilingual Arabic/English

MS Office

Communication skills

Organizational skills

Education

Bachelor’s degree or diploma in Business Administration

Tools

Microsoft Office

Job description

Switch Investment LLC in Dubai is seeking an experienced Executive Secretary to provide comprehensive administrative and executive support to the CEO, including calendar management, travel arrangements, and drafting professional documents in Arabic and English.

You will coordinate with internal teams, government entities and external stakeholders, organize meetings, record minutes, handle confidential information, and maintain filing systems with a high standard of professionalism.