College Coordinator (CSGS)

The American University in the Emirates (AUE); Dubai; On-site; AED 80,000 - 110,000; Full time

Job summary

The American University in the Emirates (AUE) seeks a proactive College Coordinator to support the College of Security and Global Studies. You will liaise with faculty, students, and external stakeholders, ensuring smooth administrative and academic operations while maintaining strict confidentiality.

You will handle daily offices tasks, organize meetings, prepare reports and minutes, manage records, and assist with admissions interviews, registrations, and events, all while using English and

Qualifications

• Bachelor’s degree in a related field required.
• Strong communication skills essential for multiple stakeholders.
• Previous experience in academic administration or coordination preferred.
• Proficiency with Microsoft Office Suite and administrative systems/software.
• Excellent organizational, interpersonal, and time-management skills.

Responsibilities

• Serve as the main point of contact within the college for faculty, staff, students, and external stakeholders.
• Receive incoming visitors and phone calls and respond to inquiries professionally and efficiently.
• Provide administrative support for the daily operations of the College of Security and Global Studies.
• Assist faculty and staff with college policies, procedures, and administrative requirements.
• Prepare correspondence, presentations, reports, agendas, meeting materials, and minutes.
• Coordinate student processes, including admissions interviews, registration support, and academic inquiries.
• Arrange facilities and logistical support for college events, seminars, workshops, conferences, and other activities.
• Maintain and update student and faculty records with confidentiality.
• Coordinate final grade submissions, incomplete exam documentation, and related academic administrative processes.
• Organize and schedule meetings and appointments, ensuring timely communication.
• Attend meetings, distribute agendas, record minutes, and circulate outcomes to attendees.
• Manage shared folders, databases, and collaborative workspaces related to college operations.
• Ensure smooth day-to-day functioning of the college office and administrative processes.
• Support accreditation, quality assurance, and reporting activities as required.

Skills

Strong communication skills

Academic administration experience

Organizational skills

Interpersonal skills

Time management

Education

Bachelor’s degree in business administration, Education, Public Administration, or a related field

Tools

Microsoft Office Suite

Administrative software

Job description

Job Summary

The College Coordinator supports the administrative and operational functions of the College of Security and Global Studies (CSGS), ensuring effective coordination between faculty, students, and external stakeholders. The role requires a proactive, highly organized, and detail-oriented individual with strong communication skills in both English and Arabic to support the college’s academic and administrative activities efficiently.

Qualifications & Education

• Bachelor’s degree in business administration, Education, Public Administration, or a related field from an accredited university.
• Strong communication skills.
• Previous experience in academic administration or a similar coordination role is preferred.
• Proficiency in Microsoft Office Suite and other relevant administrative systems/software.
• Excellent organizational, interpersonal, and time-management skills.

Skills / Training / Knowledge

• Knowledge of academic and administrative processes within higher education institutions.
• Familiarity with policies and procedures related to academic operations and student services.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and collaboratively within a team environment.

Job Responsibilities

• Serve as the main point of contact within the college for faculty, staff, students, and external stakeholders.
• Receive incoming visitors and phone calls and respond to inquiries professionally and efficiently.
• Provide administrative support for the daily operations of the College of Security and Global Studies.
• Assist faculty and staff with college policies, procedures, and administrative requirements.
• Prepare correspondence, presentations, reports, agendas, meeting materials, and minutes.
• Coordinate and support student-related processes, including admissions interviews, registration support, and academic inquiries.
• Arrange facilities and provide logistical support for college events, seminars, workshops, conferences, and other indoor and outdoor activities.
• Maintain and update student and faculty records while ensuring strict confidentiality of all college documentation.
• Coordinate final grade submissions, incomplete exam documentation, and related academic administrative processes.
• Organize and schedule meetings and appointments, ensuring timely communication with all participants.
• Attend meetings, distribute agendas, record accurate minutes, and circulate meeting outcomes to attendees.
• Manage shared folders, databases, and collaborative workspaces related to college operations.
• Ensure the smooth day-to-day functioning of the college office and administrative processes.
• Support accreditation, quality assurance, and reporting activities as required.
• Perform other related duties as assigned by the Dean of the College.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Health Science, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also offer credentials such as certificates and diplomas at approved degree levels.

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.