College Coordinator (CSGS)

AUE; Dubai; On-site; AED 156,000 - 201,000; Full time

Job summary

American University in the Emirates (AUE) invites applications for a College Coordinator who will support the administrative and operational functions of the College of Security and Global Studies, coordinating between faculty, students and external stakeholders.

The role requires strong English and Arabic communication, excellent organization, and the ability to manage multiple processes with strict confidentiality and attention to policy compliance.

Qualifications

• Bachelor's degree in business administration or related field from an accredited university.
• Strong communication skills in English and Arabic.
• Previous experience in academic administration or coordination preferred.
• Proficiency with Microsoft Office and administrative systems/software.
• Excellent organizational, interpersonal and time-management skills.

Responsibilities

• Serve as the main point of contact within the college for faculty, staff, students and external stakeholders.
• Receive visitors and calls; respond to inquiries professionally and efficiently.
• Provide administrative support for daily college operations.
• Assist faculty and staff with policies, procedures and administrative requirements.
• Prepare correspondence, presentations, reports, agendas and minutes.

Skills

Strong communication

MS Office

Organizational skills

Time management

Academic administration experience

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Job description

Job Summary

The College Coordinator supports the administrative and operational functions of the College of Security and Global Studies (CSGS) ensuring effective coordination between faculty students and external stakeholders. The role requires a proactive highly organized and detail-oriented individual with strong communication skills in both English and Arabic to support the colleges academic and administrative activities efficiently.

Qualifications & Education

• Bachelors degree in business administration Education Public Administration or a related field from an accredited university.
• Strong communication skills.
• Previous experience in academic administration or a similar coordination role is preferred.
• Proficiency in Microsoft Office Suite and other relevant administrative systems/software.
• Excellent organizational interpersonal and time-management skills.

Skills / Training / Knowledge

• Knowledge of academic and administrative processes within higher education institutions.
• Familiarity with policies and procedures related to academic operations and student services.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and collaboratively within a team environment.

Job Responsibilities

• Serve as the main point of contact within the college for faculty staff students and external stakeholders.
• Receive incoming visitors and phone calls and respond to inquiries professionally and efficiently.
• Provide administrative support for the daily operations of the College of Security and Global Studies.
• Assist faculty and staff with college policies procedures and administrative requirements.
• Prepare correspondence presentations reports agendas meeting materials and minutes.
• Coordinate and support student-related processes including admissions interviews registration support and academic inquiries.
• Arrange facilities and provide logistical support for college events seminars workshops conferences and other indoor and outdoor activities.
• Maintain and update student and faculty records while ensuring strict confidentiality of all college documentation.
• Coordinate final grade submissions incomplete exam documentation and related academic administrative processes.
• Organize and schedule meetings and appointments ensuring timely communication with all participants.
• Attend meetings distribute agendas record accurate minutes and circulate meeting outcomes to attendees.
• Manage shared folders databases and collaborative workspaces related to college operations.
• Ensure the smooth day-to-day functioning of the college office and administrative processes.
• Support accreditation quality assurance and reporting activities as required.
• Perform other related duties as assigned by the Dean of the College.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth where your expertise and aspirations find a welcoming environment.

At AUE we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law College of Education College of Design College of Business Administration College of Health Science College of Media and Mass Communication College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited bySACSCOC(the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and masters degrees. Degree-granting institutions also offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited byCAA(the Commission for Academic Accreditation) Ministry of Education United Arab Emirates.

TheCollege of Business Administration is a proud member ofAACSB(The Association to Advance Collegiate Schools of Business)and its degree programs (Bachelor of Business Administration Master of Business Administration Master of Sport Management) are accredited byAACSB) as of 2022.

The Bachelor of Computer Science in theCollege of Computer Information Technologyis accredited by the Computing Accreditation Commission ofABET.

NASAD(The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design Bachelor of Science in Graphic Design Bachelor of Science in Interior Design and Bachelor of Science in Animation in theCollege of Design the designation of Substantial Equivalency with accredited programs in the United States.

Required Experience:

IC