Bid Officer | IT Max | Abu Dhabi, UAE

IT Max; Abu Dhabi; On-site; AED 156,000 - 268,000; Full time

Job summary

IT Max in Abu Dhabi, UAE, seeks an experienced Bid Officer to lead end-to-end tender responses for enterprise IT and telecom projects. You will coordinate with sales, engineering, and executive stakeholders to craft compelling technical and commercial bids and ensure timely submissions.

The ideal candidate has a strong background in business or engineering, proven tender writing skills, and the ability to manage multiple bids under tight deadlines in a fast-paced tech environment.

Qualifications

• Bachelor’s degree in Business Administration, IT, Engineering, or a related field.
• Minimum 3+ years of experience in bid management, tender preparation, or technical proposal writing.
• Strong understanding of IT infrastructure, telecommunications, and enterprise software service offerings.
• Ability to interpret complex RFPs and translate them into structured commercial proposals.
• Excellent written and verbal communication, technical drafting, and presentation skills.
• Strong project management capabilities with the ability to handle multiple tender deadlines under pressure.
• Proficiency with office productivity tools, document collaboration platforms, and CRM systems.
• Professional availability for full-time employment in Abu Dhabi, UAE.

Responsibilities

• Lead end-to-end preparation, compilation, and submission of technical and commercial bids for enterprise IT tenders.
• Analyze complex RFP, RFQ, and tender documentation.
• Collaborate with sales, technical support, and engineering teams to gather accurate solution pricing and scoping.
• Draft clear, compelling, and compliant proposal narratives, executive summaries, and technical compliance matrices.
• Manage proposal timelines, milestone schedules, review gates, and final submission deadlines.
• Review commercial terms, risk mitigations, pricing models, and contractual conditions with senior management.
• Maintain a comprehensive repository of reusable proposal content, technical specifications, and case studies.
• Coordinate with external partners, vendors, and subcontractors to integrate third-party pricing into bids.
• Track bid win/loss ratios, debrief feedback, and implement process improvements for future tender submissions.

Skills

Bid management

Tender preparation

Proposal writing

Project management

Communication skills

CRM systems

Education

Bachelor's degree in Business Administration / IT / Engineering

Tools

Office productivity tools

CRM systems

Job description

Position Summary

IT Max is seeking an experienced, highly technical, and accomplished Bid Officer to join our team in Abu Dhabi, UAE. In this specialized proposal management and tender development role, you will spearhead preparing comprehensive technical and commercial bids, managing RFP/RFQ responses, and aligning cross-functional engineering squads with client requirements. You will work closely with senior sales managers, technical support teams, and executive stakeholders to ensure high-winning proposal submissions across enterprise IT and telecommunication projects. Ideal candidates bring a strong academic background in business administration or engineering, deep practical mastery of tender writing and bidding strategies, and immediate availability for employment in Abu Dhabi.

Detailed Job Description

As a Bid Officer at IT Max in Abu Dhabi, UAE, you will take full ownership of coordinating end-to-end tender responses, commercial pricing models, and technical documentation submissions. Your day-to-day responsibilities encompass analyzing complex request for proposal (RFP) documents, gathering technical specifications from engineering teams, drafting compelling proposal narratives, and ensuring strict compliance with client guidelines and submission deadlines. You will collaborate closely with senior sales account managers and technical support engineers to formulate competitive bidding strategies, review risk profiles, and maintain a centralized repository of proposal templates. Working in a fast-paced technology environment, you will drive continuous improvement in bid conversion rates and support regional business expansion.

Key Responsibilities

• Lead end-to-end preparation, compilation, and submission of technical and commercial bids for enterprise IT tenders.
• Analyze complex Request for Proposal (RFP), Request for Quotation (RFQ), and tender documentation.
• Collaborate closely with sales, technical support, and engineering teams to gather accurate solution pricing and scoping.
• Draft clear, compelling, and compliant proposal narratives, executive summaries, and technical compliance matrices.
• Manage proposal timelines, milestone schedules, review gates, and final submission deadlines.
• Review commercial terms, risk mitigations, pricing models, and contractual conditions with senior management.
• Maintain a comprehensive repository of reusable proposal content, technical specifications, and case studies.
• Coordinate with external partners, vendors, and subcontractors to integrate third-party pricing into bids.
• Track bid win/loss ratios, debrief feedback, and implement process improvements for future tender submissions.

Required Qualifications & Skills

• Bachelor’s degree in Business Administration, Information Technology, Engineering, or a related field.
• Minimum 3+ years of professional experience in bid management, tender preparation, or technical proposal writing.
• Strong understanding of IT infrastructure, telecommunications, and enterprise software service offerings.
• Proven ability to interpret complex technical RFPs and translate them into structured commercial proposals.
• Exceptional written and verbal communication, technical drafting, and presentation skills.
• Strong project management capabilities with the ability to handle multiple concurrent tender deadlines under pressure.
• Proficiency with office productivity tools, document collaboration platforms, and CRM systems.
• Professional availability for full-time employment in Abu Dhabi, UAE.

Nice-to-Have Skills

• Professional certifications such as APMP (Association of Proposal Management Professionals) Foundation or PMP.
• Prior working experience in system integration companies, IT consulting firms, or telecom operators in the GCC.
• Familiarity with government procurement portals and public sector tendering procedures in the UAE.
• Strong financial acumen and experience building competitive pricing models and cost-benefit breakdowns.
• Bilingual proficiency in Arabic and English.

Application Information

• Salary/Rate: Competitive and commensurate with experience
• Deadline: Open until filled
• Notice Period: Immediate to short notice preferred
• Contract Duration: Permanent / Full-Time

Recruitment Pro Tip

When applying for regional technology opportunities at IT Max, ensure your resume explicitly highlights your hands‑on technical expertise, regional market experience, and relevant project achievements matching the job title in your email subject line.