Bid & Admin Specialist – Hospitality Operations

Knight Frank Group; Dubai; On-site; AED 72,540 - 111,600; Full time

Job summary

Knight Frank LLP is seeking an Administration Specialist to support its Hospitality team in Dubai, UAE. The role involves bid preparation, research on clients and market trends, and ensuring compliance with standards and regulations. You will arrange travel, organize records, and draft documents for meetings.

The ideal candidate brings 5+ years in administration, superb organizational skills, and fluency in English. Proactive, detail-oriented teamwork will be essential in this fast-paced setting.

Qualifications

• Minimum of 5 years proven experience as an Administrative Assistant, Secretary, or similar role.
• Excellent interpersonal and communications skills.
• Professional, pleasant and confident manner in making and receiving phone calls.
• Strong organizational and problem-solving abilities.
• Ability to take initiative and work proactively.
• Ability to maintain filing systems and handle confidential information.
• Fluency in English, written and verbal.

Responsibilities

• Prepare and manage bids, ensuring documents are collected, reviewed and presented in a timely, professional manner.
• Conduct research on potential clients, competitors, and market trends to create competitive bid proposals.
• Ensure bids adhere to client requirements, company standards, and regulatory guidelines.
• Assist with evaluating feedback from clients and track bid status for reports and improvements.
• Make travel arrangements for team members (flights, cars, hotels).
• Organize and maintain documents, records and files in paper and electronic formats.
• Prepare drafts for letters, reports, agendas, and papers for meetings.
• Input and update information in databases and spreadsheets; assist in data entry and reporting.
• Assist in drafting and collating pitching material and MS Office-based tasks.

Skills

Administrative experience

Interpersonal communication

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Knight Frank LLP is seeking an Administration Specialist to support its Hospitality team in Dubai, UAE. The role involves bid preparation, research on clients and market trends, and ensuring compliance with standards and regulations. You will arrange travel, organize records, and draft documents for meetings.

The ideal candidate brings 5+ years in administration, superb organizational skills, and fluency in English. Proactive, detail-oriented teamwork will be essential in this fast-paced setting.