Assistant Operations Manager

Banobagi Clinic - Fujairah; United Arab Emirates; On-site; AED 180,000 - 300,000; Full time

Job summary

BANOBAGI Clinic in Fujairah seeks an proactive Assistant Operations Manager to support daily clinical operations, procurement and finance. You will ensure efficient management, accurate finances and tight inventory control in a dermatology setting.

Responsibilities include coordinating supply chains, managing stock, overseeing vendor records, handling commissions, invoices and daily cash, and ensuring regulatory and hygiene standards are met.

Qualifications

• Relevant qualification in Business Administration, Finance, Accounting, Healthcare Management or a related field.
• Proven experience in clinical operations, procurement and finance/accounting.
• Dermatology clinic experience is highly preferred.
• Strong knowledge of medical supplies, inventory management and financial reconciliation.
• Excellent organizational, analytical and problem-solving skills.

Responsibilities

• Oversee procurement & inventory management for medical supplies and consumables, ensuring stock accuracy.
• Coordinate with vendors, process purchase orders and monitor deliveries.
• Manage daily accounting activities and monitor costs and revenues.
• Calculate monthly commissions for doctors and nurses and support front desk invoicing.
• Support clinic operations, enforce policies, and ensure hygiene & regulatory compliance.

Skills

Clinical operations

Procurement

Finance & accounting

Vendor coordination

Inventory management

Regulatory compliance

Staff coordination

Education

Healthcare Management

Business Administration

Tools

ERP systems

MS Excel

Job description

About the Role

HEKA Healthcare Group is looking for a proactive and detail-oriented Assistant Operations Manager to support the daily operations of BANOBAGI Clinic. The ideal candidate will have a strong background in clinical operations, procurement and finance, ensuring efficient clinic management, accurate financial processes and effective inventory control.

Key Responsibilities

1. Procurement & Inventory Management

• Coordinate and manage the supply chain for medical supplies and consumables.
• Monitor stock levels, process purchase orders and ensure timely deliveries.
• Evaluate product quality and maintain accurate procurement records, invoices and vendor details.
• Coordinate with warehouse staff to ensure appropriate storage and inventory control.
• Conduct stock closing in accordance with clinic policies.

2. Finance & Accounting

• Manage daily accounting activities and maintain accurate financial records.
• Monitor daily, monthly and quarterly costs and revenues.
• Calculate monthly commissions for doctors and nurses.
• Oversee daily invoice closing by the front desk team and provide support when required.
• Manage petty cash and identify opportunities to improve resource utilisation.

3. Clinic Operations & Administration

• Support the Operations Manager in ensuring smooth and efficient clinic operations.
• Coordinate daily workflows, staff activities and the implementation of clinic policies and procedures.
• Arrange regular maintenance of medical equipment and facilities.
• Ensure compliance with hygiene standards and applicable healthcare requirements.
• Coordinate with relevant authorities regarding regulatory requirements and operational matters.
• Participate in staff meetings and contribute to continuous operational improvement.

Qualifications & Experience

• Relevant qualification in Business Administration, Finance, Accounting, Healthcare Management or a related field.
• Proven experience in clinical operations, procurement and finance/accounting.
• Experience in a dermatology clinic is highly preferred.
• Strong knowledge of medical supplies, inventory management, vendor coordination and financial reconciliation.
• Excellent organisational, analytical and problem-solving skills.
• Ability to manage multiple responsibilities in a fast-paced clinical environment.
• Immediate availability or a short notice period is preferred.

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