Assistant Operations Manager

Banobagi Clinic - Fujairah; Fujairah Emirate; On-site; AED 201,000 - 335,000; Full time

Job summary

Banobagi Clinic - Fujairah is seeking a proactive Assistant Operations Manager to support daily operations, procurement, and finance within a dermatology clinic environment in Fujairah, UAE. The role focuses on inventory control, vendor coordination, and financial reconciliation to ensure efficient clinic management.

The ideal candidate has experience in clinical operations and a strong grasp of procurement and accounting processes, with readiness to work in a fast-paced healthcare setting and

Qualifications

• Relevant qualification in business administration, finance, or healthcare management.
• Proven experience in clinical operations, procurement and finance/accounting.
• Dermatology clinic experience is highly preferred.

Responsibilities

• Coordinate and manage the supply chain for medical supplies and consumables.
• Monitor stock levels, process purchase orders and ensure timely deliveries.
• Evaluate product quality and maintain accurate procurement records, invoices and vendor details.
• Coordinate with warehouse staff to ensure appropriate storage and inventory control.
• Conduct stock closing in accordance with clinic policies.
• Manage daily accounting activities and maintain accurate financial records.
• Monitor daily, monthly and quarterly costs and revenues.
• Calculate monthly commissions for doctors and nurses.
• Oversee daily invoice closing by the front desk team and provide support when required.
• Manage petty cash and identify opportunities to improve resource utilisation.
• Support the Operations Manager in ensuring smooth and efficient clinic operations.
• Coordinate daily workflows, staff activities and the implementation of clinic policies and procedures.
• Arrange regular maintenance of medical equipment and facilities.
• Ensure compliance with hygiene standards and applicable healthcare requirements.
• Coordinate with relevant authorities regarding regulatory requirements and operational matters.
• Participate in staff meetings and contribute to continuous operational improvement.

Skills

Operations Management

Procurement & Inventory

Finance & Accounting

Dermatology clinic experience

Regulatory compliance

Team coordination

Education

Business Administration / Healthcare Management

Job description

HEKA Healthcare Group is looking for a proactive and detail-oriented Assistant Operations Manager to support the daily operations of BANOBAGI Clinic. The ideal candidate will have a strong background in clinical operations, procurement and finance, ensuring efficient clinic management, accurate financial processes and effective inventory control.

Key Responsibilities

1. Procurement & Inventory Management

• Coordinate and manage the supply chain for medical supplies and consumables.
• Monitor stock levels, process purchase orders and ensure timely deliveries.
• Evaluate product quality and maintain accurate procurement records, invoices and vendor details.
• Coordinate with warehouse staff to ensure appropriate storage and inventory control.
• Conduct stock closing in accordance with clinic policies.

2. Finance & Accounting

• Manage daily accounting activities and maintain accurate financial records.
• Monitor daily, monthly and quarterly costs and revenues.
• Calculate monthly commissions for doctors and nurses.
• Oversee daily invoice closing by the front desk team and provide support when required.
• Manage petty cash and identify opportunities to improve resource utilisation.

3. Clinic Operations & Administration

• Support the Operations Manager in ensuring smooth and efficient clinic operations.
• Coordinate daily workflows, staff activities and the implementation of clinic policies and procedures.
• Arrange regular maintenance of medical equipment and facilities.
• Ensure compliance with hygiene standards and applicable healthcare requirements.
• Coordinate with relevant authorities regarding regulatory requirements and operational matters.
• Participate in staff meetings and contribute to continuous operational improvement.

Qualifications & Experience

• Relevant qualification in Business Administration, Finance, Accounting, Healthcare Management or a related field.
• Proven experience in clinical operations, procurement and finance/accounting.
• Experience in a dermatology clinic is highly preferred.
• Strong knowledge of medical supplies, inventory management, vendor coordination and financial reconciliation.
• Excellent organisational, analytical and problem-solving skills.
• Ability to manage multiple responsibilities in a fast-paced clinical environment.
• Immediate availability or a short notice period is preferred.

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