Assistant Events Manager

Visioneers; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

The Assistant Events Manager at Creators HQ in Dubai will support planning, coordination, and execution of year-round events, workshops, and flagship initiatives, including large-scale summits.

This role requires an organized, proactive professional who can manage multiple projects, coordinate with creators, partners, vendors, and internal teams to ensure seamless event delivery from planning through execution.

Qualifications

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or related field.
• 3–6 years of experience in event management, event operations, hospitality, or project coordination.
• Experience supporting conferences, exhibitions, summits, or large-scale corporate events.
• Strong project management and organizational skills.
• Excellent communication and stakeholder management abilities.
• Experience working with VIPs, senior executives, and external partners.
• Proficiency in Microsoft Office and event management platforms.
• Fluent English required; Arabic is a strong advantage.

Responsibilities

• End-to-end planning and execution of Creators HQ events and programs.
• Develop timelines, project plans, run sheets, and checklists.
• Coordinate logistics: venues, registrations, transport, accommodation, materials.
• Ensure all deliverables meet timelines.
• Coordinate with creators, speakers, partners, sponsors, vendors.
• Manage guest invitations, confirmations, and attendance tracking.
• VIP and delegation coordination before/during events.
• On-site setup, registration, guest flow, backstage, venue management.
• Coordinate on-site staff, volunteers, and suppliers.
• Monitor execution and resolve operational issues.
• Ensure high-quality attendee experience.
• Deliver workshops, networking events, creator meetups, educational programs.
• Manage event calendars and scheduling.
• Coordinate creator engagement activities.
• Track budgets, quotations, purchase requests, vendor documentation.
• Prepare post-event reports and recommendations.
• Track KPIs and support continuous improvements.

Skills

Event Planning

Stakeholder Management

Vendor Coordination

Registration & Guest Mgmt

Budget Tracking

Problem Solving

Attention to Detail

Multitasking

Team Collaboration

Professional Communication

Education

Bachelor's degree in Event Management/Marketing/Hospitality/Communications

Job description

Assistant Events Manager
Creators HQ | Dubai, UAE | Full-Time

Job Title: Assistant Events Manager
Department: Creators & Programs
Reports To: Events Manager / Head of Events
Location: Jumeirah Emirates Towers, Dubai, UAE
Employment Type: Full-Time
Experience Level: Mid-Level (3–6 Years)

Role Summary

The Assistant Events Manager will support the planning, coordination, and execution of Creators HQ’s year-round events, workshops, creator meetups, partner activations, and flagship initiatives, including the 1 Billion Followers Summit.

This role requires a highly organized and proactive professional who can manage multiple projects simultaneously, coordinate with creators, partners, vendors, and internal teams, and ensure seamless event delivery from planning through execution.

The ideal candidate is passionate about the creator economy, thrives in fast-paced environments, and has experience supporting high-profile events involving VIPs, government stakeholders, media representatives, creators, and international guests.

Key Responsibilities

Event Planning & Coordination

• Support the end-to-end planning and execution of Creators HQ events and programs.
• Assist in developing event timelines, project plans, run sheets, and operational checklists.
• Coordinate logistics, venue requirements, registrations, transportation, accommodation, and event materials.
• Ensure all event deliverables are completed within agreed timelines.

Stakeholder Management

• Coordinate with creators, speakers, partners, sponsors, vendors, and suppliers.
• Support guest management, invitations, confirmations, and attendance tracking.
• Assist in VIP and delegation coordination before and during events.
• Act as a key point of contact for event stakeholders and participants.

On-Ground Event Operations

• Support event setup, registration desks, guest flow, backstage operations, and venue management.
• Coordinate event staff, volunteers, and suppliers on-site.
• Monitor event execution and proactively resolve operational issues.
• Ensure a high-quality attendee experience throughout all events.

Program & Community Events

• Support the delivery of workshops, networking events, creator meetups, and educational programs.
• Assist in managing event calendars and scheduling.
• Coordinate creator engagement activities and member experiences.

Reporting & Administration

• Maintain event budgets, quotations, purchase requests, and vendor documentation.
• Prepare post-event reports, attendance summaries, feedback analysis, and recommendations.
• Track event KPIs and support continuous improvement initiatives.

Requirements

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or related field.
• 3–6 years of experience in event management, event operations, hospitality, or project coordination.
• Experience supporting conferences, exhibitions, summits, or large-scale corporate events.
• Strong project management and organizational skills.
• Excellent communication and stakeholder management abilities.
• Experience working with VIPs, senior executives, and external partners.
• Proficiency in Microsoft Office and event management platforms.
• Fluent English required; Arabic is a strong advantage.

Skills & Competencies

• Event Planning & Logistics
• Stakeholder Management
• Vendor & Supplier Coordination
• Registration & Guest Management
• Budget Tracking & Administration
• Problem Solving Under Pressure
• Attention to Detail
• Multitasking & Time Management
• Team Collaboration
• Professional Communication