Events Management Specialist

Caliberly; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Caliberly in Dubai is seeking a proactive Events Management Specialist to plan and execute live, hybrid, and virtual events. You will collaborate with marketing, brand and client teams, vendors, and internal stakeholders to deliver high-impact experiences that meet brand objectives and ROI.

The role requires strong project management, vendor negotiation, and on-site execution with attention to detail, budgets, and schedules. Fluency in English is essential, with Arabic a plus.

Qualifications

• Bachelor's degree in Event Management, Marketing, Hospitality, Business Administration, or related field.
• 3–5 years of experience in event planning and execution, UAE/GCC experience preferred.
• Proven track record managing end-to-end events with strong attention to detail, logistics, and delivery under pressure.
• Excellent project-management skills: handle multiple events in parallel, meet deadlines, manage budgets.
• Strong vendor-management and negotiation skills.
• Excellent communication (verbal and written) and stakeholder-management skills.
• Proficiency in MS Office and familiarity with event-management tools.

Responsibilities

• Develop detailed event briefs and project plans: define objectives, target audiences, timelines, budgets, staffing, and vendor requirements.
• Source and secure venues, negotiate with vendors and suppliers, and manage contracts and service agreements.
• Coordinate end-to-end event logistics: registration, invitations, guest lists, AV equipment set-up/tear-down, on-site staffing and vendor supervision.
• Collaborate with cross-functional teams to align event messaging, branding, and promotion.
• Manage event budgets: track expenditure, process invoices, reconcile costs, monitor spend vs plan, report variances.
• Execute on-site event day operations: oversee set-up, vendor delivery, staffing, troubleshoot issues, ensure guest experience.
• Maintain an event calendar and manage multiple events concurrently to meet deadlines.
• Capture and analyse event performance: attendance, engagement, ROI, lessons learned; prepare post-event reports.
• Stay current with event industry trends and propose innovative formats to enhance impact.
• Build and maintain relationships with venues, suppliers, contractors, and partners; monitor vendor performance.
• Ensure compliance with local regulations, health & safety protocols, and internal policies.

Skills

Project management

Vendor management

Budget management

Stakeholder management

Communication

Multitasking

Flexibility

Education

Bachelor's degree in Event Management, Marketing, Hospitality, Business Administration or related field

Tools

MS Office (Excel, PowerPoint)

Event-management tools

Job description

Job Title - Events Management Specialist

About the Role

We are seeking a proactive and creative Events Management Specialist to manage the planning and execution of a wide range of events including live hybrid and virtual formats. The successful candidate will work closely with marketing brand & client teams vendors and internal stakeholders to deliver memorable and high-impact experiences that support brand objectives engagement and ROI.

Key Responsibilities

• Develop detailed event briefs and project plans: define objectives target audiences timelines budgets staffing and vendor requirements.
• Source and secure venues negotiate with vendors and suppliers (catering AV décor logistics talent) and manage contracts and service-agreements.
• Coordinate end-to-end event logistics: registration invitations guest lists AV equipment set-up/tear-down on-site staffing and vendor supervision.
• Work with cross-functional teams (marketing digital creative communications) to ensure event messaging branding materials and promotion are aligned and executed effectively.
• Manage event budgets: track expenditure process invoices reconcile costs monitor spend vs plan and report variances.
• Execute on-site event day operations: oversee set-up manage vendor delivery and staffing trouble-shoot issues ensure guest/stakeholder experience is smooth.
• Maintain an event calendar monitor multiple events concurrently and ensure deadlines and deliverables are met.
• Capture and analyse event performance: attendance numbers engagement metrics feedback ROI and lessons learned; prepare post-event reports and recommendations for improvement.
• Stay current with event industry trends (technology hybrid formats experiential activations) and propose innovative ideas and formats to enhance impact.
• Build and maintain strong relationships with venues suppliers contractors and external partners/vendors; maintain a preferred-vendor list and monitor vendor performance.
• Ensure compliance with local regulations health & safety protocols contractual commitments and internal policies.

Qualifications & Experience

• Bachelors degree in Event Management Marketing Hospitality Business Administration or a related field.
• Minimum of 3-5 years of experience in event planning and execution - UAE/GCC experience preferred.
• Proven track record managing end-to-end events or activations with strong attention to detail logistics and delivery under pressure.
• Excellent project-management skills: able to handle multiple events in parallel meet deadlines manage budgets and adapt to changing requirements.
• Strong vendor-management and negotiation skills.
• Excellent communication (verbal and written) and stakeholder-management skills; able to engage with clients internal teams and external partners.
• Proficiency in MS Office (Excel PowerPoint) and familiarity with event-management and/or registration tools is a plus.
• High level of organisational skills strong multitasking ability and willingness to work evenings or weekends as required by event schedules.
• Fluency in English; Arabic language skills would be an advantage.

Key Competencies & Behaviours

• Creative and strategic thinker - able to conceptualise engaging event formats and experience-driven ideas.
• Results-oriented - focused on delivering measurable outcomes not just executing logistics.
• Team player - able to collaborate across departments and lead small event teams or vendors.
• Problem-solver - anticipates issues adapts quickly and remains calm under pressure.
• Service-oriented and professional - committed to delivering high quality event experiences that reflect brand standards.
• Flexible and resilient - comfortable working in a fast-paced dynamic environment with tight timelines.

What We Offer

• Competitive salary and benefits.
• Opportunity to work on a diverse and exciting portfolio of events including brand activations corporate conferences client-facing experiences and hybrid/virtual formats.
• A collaborative creative and growth-oriented work environment.
• Professional development opportunities and exposure to the full event lifecycle in the UAE market.