Assistant Events Manager - Creator & VIP Events

Visioneers; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

The Assistant Events Manager at Creators HQ in Dubai will support planning, coordination, and execution of year-round events, workshops, and flagship initiatives, including large-scale summits.

This role requires an organized, proactive professional who can manage multiple projects, coordinate with creators, partners, vendors, and internal teams to ensure seamless event delivery from planning through execution.

Qualifications

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or related field.
• 3–6 years of experience in event management, event operations, hospitality, or project coordination.
• Experience supporting conferences, exhibitions, summits, or large-scale corporate events.
• Strong project management and organizational skills.
• Excellent communication and stakeholder management abilities.
• Experience working with VIPs, senior executives, and external partners.
• Proficiency in Microsoft Office and event management platforms.
• Fluent English required; Arabic is a strong advantage.

Responsibilities

• End-to-end planning and execution of Creators HQ events and programs.
• Develop timelines, project plans, run sheets, and checklists.
• Coordinate logistics: venues, registrations, transport, accommodation, materials.
• Ensure all deliverables meet timelines.
• Coordinate with creators, speakers, partners, sponsors, vendors.
• Manage guest invitations, confirmations, and attendance tracking.
• VIP and delegation coordination before/during events.
• On-site setup, registration, guest flow, backstage, venue management.
• Coordinate on-site staff, volunteers, and suppliers.
• Monitor execution and resolve operational issues.
• Ensure high-quality attendee experience.
• Deliver workshops, networking events, creator meetups, educational programs.
• Manage event calendars and scheduling.
• Coordinate creator engagement activities.
• Track budgets, quotations, purchase requests, vendor documentation.
• Prepare post-event reports and recommendations.
• Track KPIs and support continuous improvements.

Skills

Event Planning

Stakeholder Management

Vendor Coordination

Registration & Guest Mgmt

Budget Tracking

Problem Solving

Attention to Detail

Multitasking

Team Collaboration

Professional Communication

Education

Bachelor's degree in Event Management/Marketing/Hospitality/Communications

Job description

The Assistant Events Manager at Creators HQ in Dubai will support planning, coordination, and execution of year-round events, workshops, and flagship initiatives, including large-scale summits.

This role requires an organized, proactive professional who can manage multiple projects, coordinate with creators, partners, vendors, and internal teams to ensure seamless event delivery from planning through execution.