Archive Administrator

United Arab Emirates University, Department of Family Medicine; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

United Arab Emirates University, Department of Family Medicine seeks a Records Archivist to manage organized archiving systems, ensure secure handling of documents, and support efficient retrieval for departments.

The role includes physical and electronic archiving, confidentiality compliance, and contributing to ongoing improvements in procedures and systems, with regular reporting and collaboration with teams.

Qualifications

• High school diploma required; diploma in archival studies preferred
• Bachelor’s degree in information management, Library Science, Archival Studies, or related field is recommended

Responsibilities

• Collect, sort, and categorize files and records according to approved filing system.
• Archive documents physically and electronically using designated systems.
• Retrieve files and provide them to relevant departments upon request.
• Ensure confidentiality and security of all records.
• Prepare periodic reports on archiving activities and file retrievals.
• Participate in improving archiving procedures and systems

Skills

Organizational skills

Attention to detail

Independence or teamwork

Communication skills

Education

High school diploma

Diploma in Archival studies

Bachelor’s degree in information management, Library Science, Archival Studies, or related field

Tools

Database management

Digital archiving systems

Records management systems

Job description

Job Description

To ensure the organized, secure, and efficient management of records and documents by implementing approved archiving systems, facilitating retrieval, maintaining confidentiality, and contributing to the continuous improvement of archiving procedures to support organizational efficiency and compliance.

• Collect, sort, and categorize files and records according to the approval filing system.
• Archive documents both physically and electronically using designated systems.
• Retrieve files and provide them to relevant departments upon request.
• Ensure the confidentiality and security of all records.
• Prepare periodic reports on archiving activities and file retrievals.
• Participate in improving archiving procedures and systems

Minimum Qualification

• High school diploma or equivalent
• Diploma in Archival studies is preferred
• Bachelor’s degree in information management, Library Science, Archival Studies, or a related field.

Expected Skills

• 0 – 1 Years of experience
• Strong organizational skills, attention to detail, ability to work independently or as part of a team, technical skills (database management, digital archiving), strong communication skills.
• Knowledge of traditional and digital archiving systems, relevant laws and regulations, preservation standards, and professional ethics

Close Date: 30/09/2026