Digital Archives Specialist Library and Learning Commons

Zayed University; Abu Dhabi; On-site; AED 240,000 - 360,000; Full time

Benefits offered by this job

Housing allowance

Annual vacation

Airline tickets

Education subsidies

Healthcare

Job summary

Zayed University seeks a Digital Archives Specialist to plan design classify secure store and preserve born-digital and digitized assets for long-term access.

You will oversee ingestion into OAIS-compliant repositories, implement electronic records management, and ensure materials are discoverable to researchers, staff, students and the public.

Qualifications

• Bachelors in archival/science or related field with electronic records experience.
• Masters degree plus 4+ years in archival environment; supervisory exp beneficial.
• Certification in a relevant field preferred.

Responsibilities

• Plan design classify secure store retain dispose and preserve digital assets.
• Ensure archives are discoverable accessible and usable by researchers and the public.
• Develop and implement retention and disposition schedules.
• Ingest digital assets into OAIS-compliant repository infrastructure.
• Work with IT and National Library/Archives on standards and policies.
• Create training and outreach programs for staff and students.

Skills

Bilingual English/Arabic

Supervisory experience

IT skills

Records management

Education

Bachelor's degree in archival science

Master's degree in archival science

Certification in a relevant field

Tools

Micro Focus Content Manager

OpenText

AtoM ISAD-G RiC-CM

Job description

Description

The Opportunity

The Library and Learning Commons Department seeks an incumbent for the position of Digital Archives Specialist whoworks under the supervision of the University Archivist to plan design classify secure store maintain use retain dispose and preserve born digital and digitized the long-term preservation of digital assets and ensures that archival collections are discoverable accessible and usable by researchers staff students and the public.

The Digital Archives Specialist also manages the universitys digital archives and coordinates their ingestion into the Open Archival Information System (OAIS) compliant trusted digital repository infrastructure.

The Responsibilities

Core Functional Accountabilities:

• Implements ISO/TS 16175 ISO 15489 ISO 14721 ISO 23081 ISO/TR 15801 and ISO 25964 to manage university digital records
• Works closely with the university IT department to develop an integrated electronic records management system for emails data web content and electronic records
• Works with university departments to create an enterprise functional digital file classification system
• Creates and automates retention and disposition schedules for the integrated electronic records management system
• Appraises and selects university vital and historical records
• Collaborates with the National Library and Archives (NLA) to implement national archival legislation rules and regulations on the management of digital records
• Develops electronic records management policies guidelines forms and procedures manuals per the NLA Act and other international archives and records management best practice standards.
• Works closely with all university departments management to establish and implement international archival best practices and standards for the acquisition selection accession preservation destruction and access to physical and digital records.
• Arranges and describes records using ISAD-G AtoM or Records in ContextsConceptual Model (RiC-CM)
• Safeguards Universitys Intellectual property rights
• Works with other university departments to have disaster preparedness measures in place
• Ensures adequate security measures for the safety of digital records
• Conducts regular records surveys inventories and audits for all types of University physical analog and digital.
• Supports the development and refinement of digital archiving workflows including intake procedures metadata description and version control processes
• Works with University departments to ensure the smooth transfer of digital records to the University digital repository. Provides technical support related to transferring archival content across platforms or storage systems while ensuring metadata retention and file integrity during transfers.
• Contributes to the planning organization implementation monitoring and evaluation of digital archival projects
• Develops a digital Archives outreach program
• Actively participates in the work of the International Council on Archives (ICA) and other relevant local regional and international professional records and archival bodies.
• Provides archives and records management training to staff students and the wider community
• Keeps abreast of professional trends and developments in the area of archives and records management and demonstrates adequate knowledge of key growth areas
• Does research and shares findings locally regionally and internationally
• Undertakes all other assigned archives and records management tasks.

General Position Accountabilities:

• Participates in the librarys public services and technological initiatives including but not limited to references instructions workshops and subject guides.
• Participates in library programming committees training scheduling of classes and special activities.
• Works with student workers and provides them with guidance and feedback.
• Performs other relevant duties as requested.

The Requirements

• Bachelors Degree in archival science computer science information science or a Bachelors degree in a relevant field plus 6 years working in an intensive electronic records enterprise-wide environment at least 2 years in a supervisory position.
• Masters Degree in archival science information science or computer science with minimum 4 years or experience and at least 1 year in a supervisory position will be an added advantage.
• Certification in a relevant field is preferred.
• Working experience in academic library settings or equivalent is highly desired.

Other essential requirements:

• Hands-on experience in Electronic Document Records Management System (EDRMS) Enterprise Content Management (ECM) environment
• Micro Focus Content Manager OpenText
• Familiarity with ISO/TS 16175-2 ISO 15489 ISO 11799 ISO 14721 ISO 23081 ISO/TR 15801 and ISO 25964 international best-practice standards
• Mastery of AtoM ISAD-G and Records in ContextsConceptual Model (RiC-CM)
• Excellent IT skills
• Mastery of MS Office applications

Desired or preferred requirements:

• Bilingual English/Arabic

The Benefits

The Universitys benefits package is highly attractive with competitive tax-free salaries in the UAE cash housing annual vacation airline tickets for the employee and immediate family educational subsidies for children and healthcare for the employee and the sponsored family members.