Administrator - Site Operations

AECOM Middle East Ltd; Al Ruways Industrial City; On-site; AED 78,000 - 123,000; Full time

Job summary

AECOM Middle East Ltd in Abu Dhabi is seeking an Administrator - Site Operations to support day-to-day project operations, documentation, scheduling and records management on a structured site environment.

The role targets UAE Nationals under the Fursa Program, requiring strong organizational skills and the ability to coordinate with multidisciplinary teams while maintaining confidentiality and accuracy of site records.

Qualifications

• 2-3 years of experience in site administration, project administration, or a comparable support position.

Responsibilities

• Coordinate routine site activities, schedules, administrative requirements, resource needs, and facility-related matters.
• Maintain structured digital and physical filing systems for project and site documentation.
• Support site management with meeting arrangements, correspondence, reports, schedules, and administrative follow-up.
• Keep records of site activities, incidents, operational matters, and relevant performance information accurate and current.
• Coordinate communication between project departments, site personnel, management, and external stakeholders.
• Track administrative requests and respond to inquiries from site personnel promptly and professionally.
• Assist with the onboarding and site orientation process for newly joining personnel.
• Review recurring workflows and identify practical opportunities to improve administrative efficiency.

Skills

Site administration

Project administrative support

Meetings coordination

Document control

Calendar management

Report preparation

Stakeholder coordination

Records management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrator - Site Operations Job Snapshot Role: Administrator - Site Operations Location: Abu Dhabi, United Arab Emirates Industry: Civil Engineering Function: Administrative Support Experience: 2-3 years Job Type: Full-time Position Overview

Administrator - Site Operations in Abu Dhabi, United Arab Emirates is a Civil Engineering opportunity for a UAE National with experience supporting site administration, documentation, scheduling, records management, and day-to-day project operations. AECOM is hiring through its Fursa Program for an organized professional who can coordinate administrative workflows, maintain accurate site records, support management, and help keep multidisciplinary project activities running efficiently.

Job Details Country: United Arab Emirates City: Abu Dhabi Industry: Civil Engineering Function: Administrative Support Salary: 7000-11000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: UAE National with a valid family book Job Type: Full-time

Role Context The Administrator - Site Operations provides the administrative structure required for an active project site to function efficiently. Working closely with site management and project personnel, the role connects scheduling, documentation, internal coordination, resource tracking, correspondence, and facility support. Reliable administration in this position helps technical teams remain focused on project delivery while ensuring that operational information and site records remain accurate, accessible, and properly controlled.

Key Responsibilities

• Coordinate routine site activities, schedules, administrative requirements, resource needs, and facility-related matters.
• Maintain structured digital and physical filing systems for project and site documentation.
• Support site management with meeting arrangements, correspondence, reports, schedules, and administrative follow-up.
• Keep records of site activities, incidents, operational matters, and relevant performance information accurate and current.
• Coordinate communication between project departments, site personnel, management, and external stakeholders.
• Track administrative requests and respond to inquiries from site personnel promptly and professionally.
• Assist with the monitoring of site resources, equipment, systems, and facility requirements.
• Support adherence to established site procedures, internal policies, and applicable regulatory requirements.
• Prepare documents, spreadsheets, presentations, reports, meeting materials, and other operational records as required.
• Assist with the onboarding and site orientation process for newly joining personnel.
• Follow up on administrative actions to help prevent delays in day-to-day site activities.
• Review recurring workflows and identify practical opportunities to improve administrative efficiency.
• Maintain appropriate confidentiality when handling project, employee, operational, and management information.
• Provide dependable coordination during changing site priorities and periods of increased project activity.

The position suits a UAE National who is comfortable working in a structured, project-driven site environment and can manage several administrative priorities without compromising accuracy.

Ideal Profile

• 2-3 years of experience in site administration, project administration, office coordination, or a comparable support position.
• UAE National holding a valid family book, as required under AECOM 's Fursa Program.
• Strong organizational ability with disciplined document and records management practices.
• Confidence handling schedules, meetings, correspondence, reports, and administrative requests.
• Ability to communicate effectively with technical teams, management, support functions, and external parties.
• Careful attention to detail when maintaining records and preparing operational information.
• Professional approach to confidential or sensitive documentation.
• Ability to organize competing priorities and complete tasks within required timelines.
• Comfortable working within established procedures while recognizing opportunities for process improvement.
• Willingness to attend the required in-person Day 1 onboarding at an AECOM office location.

Skills Set

• Site administration
• Project administrative support
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Document control
• Digital filing systems
• Physical records management
• Meeting coordination
• Calendar and schedule management
• Report preparation
• Business correspondence
• Site records maintenance
• Resource coordination
• Facility administration
• Performance data tracking
• Personnel onboarding support
• Stakeholder coordination
• Administrative workflow improvement
• Records accuracy and confidentiality

Why Join Us

This Abu Dhabi opportunity provides an entry point into large-scale infrastructure and engineering project environments through AECOM 's Fursa Program for UAE Nationals. The position offers exposure to multidisciplinary teams, established project delivery processes, and the administrative systems behind complex infrastructure work. For an administrator building a long-term career in project and site operations, the role provides practical experience alongside technical professionals while creating pathways for continued development within the Civil Engineering sector.

About the Company

AECOM is a global infrastructure consulting firm delivering professional services across transportation, buildings, water, environment, and energy projects. Its multidisciplinary teams support clients through planning, design, engineering, advisory, program management, and construction management, giving site-based professionals in Abu Dhabi exposure to complex projects and internationally established delivery practices.