Administrator (Site) إماراتيين (خلاصة القيد)

AECOM; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

We are seeking a detail-oriented Administrator (Site) to join our team in Abu Dhabi, United Arab Emirates. You will be the backbone of site operations, providing essential administrative support and ensuring smooth day-to-day functioning of our facility.

The ideal candidate will demonstrate exceptional organizational skills and a commitment to supporting our team. Responsibilities include coordinating daily operations, maintaining records, assisting with meetings and reports, and ensuring

Qualifications

• 2-3 years of experience in an administrative or site support role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage and coordinate daily site operations, including scheduling, resource allocation, and facility maintenance
• Maintain comprehensive documentation, records, and filing systems in both digital and physical formats
• Provide administrative support to site management and staff, including scheduling meetings, preparing reports, and managing correspondence
• Ensure compliance with site policies, procedures, and regulatory requirements
• Coordinate communication between departments and external stakeholders to facilitate smooth operations
• Monitor and manage site systems, equipment, and resources to optimize efficiency
• Handle inquiries and requests from site personnel in a professional and timely manner
• Prepare and maintain accurate records related to site activities, incidents, and performance metrics
• Assist with onboarding and orientation of new site personnel
• Identify process improvements and recommend solutions to enhance operational efficiency

Skills

Administrative support

Coordination

Communication

Tools

Microsoft Office Suite

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a detail-oriented and organized Administrator (Site) to join our team in Abu Dhabi, United Arab Emirates. In this role, you will be the backbone of our site operations, providing essential administrative support and ensuring smooth day-to-day functioning of our facility. The ideal candidate will demonstrate exceptional organizational skills, professional demeanor, and a commitment to supporting our team and management with efficiency and reliability.

• Manage and coordinate daily site operations, including scheduling, resource allocation, and facility maintenance
• Maintain comprehensive documentation, records, and filing systems in both digital and physical formats
• Provide administrative support to site management and staff, including scheduling meetings, preparing reports, and managing correspondence
• Ensure compliance with site policies, procedures, and regulatory requirements
• Coordinate communication between departments and external stakeholders to facilitate smooth operations
• Monitor and manage site systems, equipment, and resources to optimize efficiency
• Handle inquiries and requests from site personnel in a professional and timely manner
• Prepare and maintain accurate records related to site activities, incidents, and performance metrics
• Assist with onboarding and orientation of new site personnel
• Identify process improvements and recommend solutions to enhance operational efficiency

Qualifications

• 2-3 years of experience in an administrative or site support role
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• This opportunity is part of AECOM’s Fursa Program and open exclusively to UAE Nationals holding a valid family book.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10157209

Business Line: B&P - Buildings & Places

Business Group: DCS

Strategic Business Unit: ME and Africa

Career Area: Administration

Work Location Model: On-Site