Administrator (Enterprise Resources Planning)

ALEC Holdings; Dubai; On-site; AED 120,000 - 160,000; Full time

Benefits offered by this job

Professional certifications

Career progression

Cutting-edge technology

Job summary

ALEC Holdings seeks an experienced ERP Administrator to optimize ERP systems, ensure data integrity, and drive operational efficiency across construction projects in the UAE. You will post deliveries, clear queues, and maintain a clean audit trail to support procurement, finance, and project execution.

As part of the Cost Control & ERP team, you will work with project teams, commercial, finance, procurement, IT, and other stakeholders to ensure system reliability, automated processes, and robust

Qualifications

• Formal degree or equivalent experience in finance, procurement, or ERP administration.
• Experience posting or validating transactions in an ERP system.
• Hands-on posting transactions in POs, receipts/GRNs and invoices.
• Understanding procure-to-pay processes and three-way matching.
• Familiarity with VAT and month-end close processes.

Responsibilities

• Monitor and clear GRN exception queues daily.
• Review and validate delivery notes with site storekeepers.
• Resolve PO, GRN and invoice discrepancies.
• Collaborate with Procurement, Stores and suppliers to resolve issues.
• Post receipts within timelines to enable timely invoice matching.
• Manage the invoice holding queue and ensure audit trails.
• Support month-end close with accurate GRN balances.
• Track and report on queue volumes and turnaround times.
• Identify recurring errors and advise ERP team on fixes.
• Maintain compliance with ALEC approval and control processes.

Skills

GRN exception handling

PO/GRN/invoice three-way matching

Attention to detail

MS Office

AI/OCR exposure

Education

Bachelor’s degree in Business Administration, Supply Chain, Finance, or Information Systems

Tools

CMiC

Oracle

SAP

MS Office Suite

Job description

Are you an experienced, tech-savvy ERP Administrator passionate about system optimization, data integrity, and driving operational efficiency across complex construction projects?

Who are we?

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC Building forms the structural heart of the Group, delivering high-value construction projects from foundation to finish. Whether commercial towers or luxury hospitality developments, we build safely, collaboratively, and with precision, laying the groundwork for long‑term success.

Why Join Us?

As an ERP Administrator at ALEC Building, you will be the backbone of our core enterprise systems, ensuring our digital infrastructure operates seamlessly to support financial discipline, procurement, and project execution. Your technical expertise and proactive problem‑solving will empower project teams with reliable data, optimized workflows, and system stability.

At ALEC, we’re about more than just building iconic structures, we’re about building exceptional careers. As a trusted partner to some of the region’s most ambitious projects, we value innovation, operational excellence, and our people. Join us to make a tangible impact on project performance by maintaining robust ERP systems, enhancing user adoption, and streamlining business processes across the organization.

About Your Team

Our Cost Control & ERP team plays a critical role in maintaining strong financial and operational controls across our projects and business functions. Working closely with project teams, commercial departments, finance, procurement, IT, and other stakeholders, the team ensures system reliability, process automation, and effective data management.

We are committed to delivering seamless system performance, streamlining workflows through effective ERP administration, and supporting management with robust digital infrastructure. Through collaboration, technical precision, and continuous improvement, the team helps drive overall business efficiency.

Your Role

The ERP Administrator makes sure deliveries captured automatically in ERP System are posted

accurately and on time against the correct Purchase Orders. They clear the GRN exception

queues and the invoice holding queues so supplier invoices are processed without delay and

every transaction has a clean audit trail.

What We’re Looking For

Skills and Competencies

• Monitor and clear the GRN exception queues daily, making sure deliveries emailed by storekeepers and captured by AI are posted against the correct Purchase Orders.
• Review delivery notes that are unclear, incomplete or hard to read, and check the details with site storekeepers before posting.
• Investigate and correct exceptions, such as wrong or closed PO references, quantity, price or UOM differences, partial or duplicate deliveries, and system validation errors.
• Work with Procurement, Stores and suppliers to resolve exceptions, PO changes and missing information.
• Post receipts within agreed timelines so supplier invoices can be matched and processed without delay.
• Monitor and clear the invoice holding queue in system by resolving PO, GRN and invoice (three-way match) differences.
• Support month-end cut-off by making sure all receipts are posted and GRN balances are accurate.
• Track pending and ageing exceptions, elevate unresolved items, and report on queue volumes and turnaround times.
• Find recurring errors and their root causes. Give feedback to the ERP team and guidance to storekeepers to improve capture accuracy.
• Keep a clean audit trail and follow ALEC's approval and control requirements on every transaction.
• Apply technical expertise and discipline‑specific knowledge to deliver high‑quality outcomes within your area of specialisation.

within your area of specialisation.

• Undertake any other reasonable duties and/or responsibilities as required by management, to

meet the needs of the business.

Qualifications & Experience

• Qualification in Business Administration, Supply Chain, Finance, Accounting, Information Systems or an appropriate discipline, or equivalent demonstrated experience and/or
• 2–4 years’ experience in goods receipting, stores administration, procurement administration,

Accounts Payable, ERP administration or another high-volume transactional role.

• Practical experience posting or validating transactions in an ERP system.
• Hands‑on experience posting transactions in an ERP system (POs, receipts/GRNs and invoices)
• Working knowledge of the procure‑to‑pay process and PO, GRN and invoice three‑way matching

matching

• Basic finance/Accounts Payable exposure: invoice holds, VAT, GRN accruals and month‑end cutoff
• Strong attention to detail when reading delivery notes and supplier documents
• Experience managing exception queues in a high‑volume, deadline‑driven environment
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• CMiC experience (Oracle, SAP or similar welcome)
• Exposure to AI/OCR or automated document capture workflows
• Construction/MEP materials familiarity
• Knowledge of UAE VAT

What We Offer

• The chance to support some of the UAE’s most iconic projects through cutting‑edge technology.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth, technical certifications, and career progression.

Ready to build the foundation for project success?