Administrative Operations Specialist

We One FZE; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

We One FZE in Dubai is seeking an organized Administrative Assistant to manage daily tasks, maintain records, draft communications, and support financial processes. You will prepare presentations, coordinate onboarding, and ensure smooth office operations in a dynamic, multicultural environment.

The role emphasizes independent work and team collaboration, with a focus on accuracy, professionalism, and proactive problem-solving. Fluent English required; additional languages are a plus.

Qualifications

• Minimum of a high school diploma; associate or bachelor’s degree in business administration or related fields preferred.
• 1–2 years of relevant work experience in administrative support roles with solid proficiency in office procedures.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint; ability to quickly learn new tools.
• Strong organizational skills with keen attention to detail to manage multiple tasks and tight deadlines.
• Excellent verbal and written communication skills; ability to convey information clearly to diverse audiences.
• Ability to work independently and as part of a team with a proactive approach to problem solving.
• Familiarity with basic accounting principles and experience with financial software is a plus.
• Fluency in English is essential; additional languages are advantageous in a multicultural environment.

Responsibilities

• Schedule and prioritize daily tasks; organize meetings and appointments.
• Maintain accurate records and databases, handling filing systems and digital documents.
• Draft and send emails, memos and reports with a professional tone and clarity.
• Prepare presentations and reports by compiling data and creating slides.
• Support financial processes by handling invoices, expense reports and budget tracking.
• Provide customer service by responding to inquiries and resolving issues promptly.
• Assist onboarding of new employees; prepare orientation materials and coordinate trainings.
• Monitor office supplies and inventory; place orders to ensure smooth office operations.
• Organize company events, meetings and travel arrangements with attention to detail.
• Collaborate with team members and management to improve office efficiency and culture.

Skills

Organizational skills

Verbal and written communication

Attention to detail

Teamwork and collaboration

Problem solving

Discretion and integrity

Multitasking

Customer service

Education

High school diploma

Associate or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Excel

PowerPoint

Financial software

Job description

We One FZE in Dubai is seeking an organized Administrative Assistant to manage daily tasks, maintain records, draft communications, and support financial processes. You will prepare presentations, coordinate onboarding, and ensure smooth office operations in a dynamic, multicultural environment.

The role emphasizes independent work and team collaboration, with a focus on accuracy, professionalism, and proactive problem-solving. Fluent English required; additional languages are a plus.