Administrative Operations Coordinator

Etoile Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

The Etoile Group is seeking an Administrative Coordinator in Dubai to streamline office operations and support the Administration Manager across departments. You will coordinate documentation, budget tracking, and compliance while maintaining an organized workplace.

You will assist with onboarding, procurement, permit processing, invoicing, and report preparation, ensuring timely information flow and accurate records.

Qualifications

• UAE National with Family book.
• Diploma or Bachelor's degree in Business.
• Excellent communication in English and Arabic.
• Customer-centric with a positive attitude.

Responsibilities

• Oversee daily administrative tasks and maintain an organized workspace.
• Assist in development and implementation of administrative policies.
• Ensure compliance with company policies and procedures.
• Prepare reports and presentations and assist budgeting process.
• Process invoices and track expenses; assist with budget management.
• Support onboarding, procurement, and permit processing.
• Assist HR with onboarding preparation.
• Liaise with maintenance for office equipment and stores requests.

Skills

English proficiency

Arabic proficiency

Education

Diploma/Bachelors in Business

Job description

The Etoile Group is seeking an Administrative Coordinator in Dubai to streamline office operations and support the Administration Manager across departments. You will coordinate documentation, budget tracking, and compliance while maintaining an organized workplace.

You will assist with onboarding, procurement, permit processing, invoicing, and report preparation, ensuring timely information flow and accurate records.