UAE Office Operations & Admin Executive

Wasserman; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

THE·TEAM in Dubai is seeking an Operations & Admin Executive to ensure smooth, compliant, and efficient functioning of the UAE office. You will manage office facilities, vendor relationships, visa coordination, procurement portal monitoring, and administrative systems while maintaining confidentiality.

You will own and maintain internal trackers, support onboarding and licensing processes, and coordinate with government portals, telecoms, and procurement stakeholders to keep operations running

Qualifications

• Bachelor’s degree in business administration or related field.
• Proven experience in front office management, operations support, or similar administrative roles in the UAE.
• Experience using procurement or government portals (SAP Ariba, DCT, MOHRE, GDRFA).

Responsibilities

• Support the day-to-day running of the Dubai offices.
• Front office management, meeting room bookings, office maintenance, cleanliness, equipment upkeep, and supplies are proactively managed.
• Coordinate workspace setup, desk moves, pantry restocking, and repair requests with relevant vendors.
• Maintain organized records of company documentation—licenses, contracts, permits, insurance, and legal documents.
• Support visa processes for new hires, renewals, and cancellations.
• Track Emirates ID, medicals, labour contracts, and ensure timely submissions via government portals.

Skills

Proactive

Detail-oriented

Organized

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Box/SharePoint/Google Drive

Job description

THE·TEAM in Dubai is seeking an Operations & Admin Executive to ensure smooth, compliant, and efficient functioning of the UAE office. You will manage office facilities, vendor relationships, visa coordination, procurement portal monitoring, and administrative systems while maintaining confidentiality.

You will own and maintain internal trackers, support onboarding and licensing processes, and coordinate with government portals, telecoms, and procurement stakeholders to keep operations running