Administrative Officer: Office Operations & Coordination

DiceTek UAE; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Dicetek LLC in Dubai, United Arab Emirates, is seeking an organized Administrative Officer to support daily office administration and coordination. This on-site role requires 2-5 years of experience, a Bachelor's degree in Business Administration, and strong MS Office skills.

You will manage correspondence, meetings, travel, records, and cross-departmental communications to ensure smooth operations. The successful candidate will work closely with HR and Finance, coordinating with vendors and

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 2-5 years of professional experience in administration or office coordination.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Experience handling administrative correspondence, documentation and filing.
• Ability to coordinate meetings, appointments and travel arrangements.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Manage daily administrative activities to support efficient office operations.
• Coordinate routine office requirements and administrative schedules.
• Ensure administrative tasks are completed accurately and within required timelines.
• Support the smooth functioning of day-to-day office activities.
• Identify and address routine administrative issues through effective coordination.
• Manage incoming and outgoing emails and telephone communications.
• Coordinate internal and external correspondence.
• Respond to administrative inquiries and direct requests to appropriate departments.
• Maintain professional communication with employees, vendors and external stakeholders.
• Facilitate effective information sharing across departments.
• Schedule and coordinate meetings and appointments.
• Manage meeting arrangements and related administrative requirements.
• Coordinate business travel arrangements as required.
• Communicate schedules and logistical information to relevant participants.
• Maintain organized records of appointments and travel-related arrangements.
• Prepare, organize and maintain administrative documents.
• Manage filing systems and office records.
• Ensure documentation is accurate, accessible and properly maintained.
• Support efficient record retrieval and information management.
• Maintain consistent documentation and record-keeping practices.
• Prepare administrative reports, presentations and business documents.
• Use Microsoft Excel to organize and maintain administrative information.
• Create and format documents using Microsoft Word.
• Develop presentations using Microsoft PowerPoint.
• Support administrative reporting requirements across departments.
• Ensure reports and documents are clear, accurate and professionally presented.
• Monitor office supply requirements and maintain appropriate availability.
• Coordinate with vendors regarding office supplies and administrative services.
• Support routine purchasing and supply-related coordination.
• Maintain relevant vendor correspondence and administrative records.
• Help ensure office resources are available for daily operations.
• Provide administrative assistance to Human Resources, Finance and other departments.
• Coordinate departmental documentation and routine administrative requests.
• Assist with scheduling, correspondence and record maintenance.
• Support communication between departments and relevant stakeholders.
• Help departments complete administrative tasks efficiently.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Dicetek LLC in Dubai, United Arab Emirates, is seeking an organized Administrative Officer to support daily office administration and coordination. This on-site role requires 2-5 years of experience, a Bachelor's degree in Business Administration, and strong MS Office skills.

You will manage correspondence, meetings, travel, records, and cross-departmental communications to ensure smooth operations. The successful candidate will work closely with HR and Finance, coordinating with vendors and