Administrative Officer

Canatek Fze; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Canatek Fze in Dubai seeks an Administrative Officer to ensure smooth operations across departments. The role handles clerical duties, records management, onboarding support, and interdepartmental liaison in a fast-paced environment.

The ideal candidate brings a degree in business administration or related field and a minimum of three years’ administrative experience, with strong MS Word/Excel skills and a proven ability to handle confidential information with discretion.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of three years of experience in an administrative role.
• Strong proficiency in Microsoft Office Suite, especially Word and Excel.
• Excellent organizational and multitasking abilities.
• Effective verbal and written communication.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage office supplies inventory and timely ordering.
• Oversee office operations and procedures for efficiency.
• Maintain and organize files and records securely.
• Assist in preparing and distributing reports and internal communications.
• Ensure compliance with policies and regulatory requirements.
• Coordinate with HR, IT, and other departments as needed.
• Greet visitors and manage reception area.
• Plan events, workshops, and team functions.
• Provide general administrative support across departments.

Skills

Office administration

Organizational skills

Attention to detail

Time management

Communication skills

Team collaboration

Education

Bachelor’s degree in Business Administration, Management, or related field

Tools

Microsoft Word

Microsoft Excel

MS Office Suite

Job description

Job Description:

The Administrative Officer plays a crucial role in ensuring the smooth and efficient operation of our organization. This position involves managing a range of administrative tasks, from coordinating office procedures to overseeing clerical duties. The ideal candidate is a detail-oriented professional with strong organizational and multitasking skills. They should be capable of executing a variety of administrative processes in support of our management team and staff. The Administrative Officer will serve as a point of contact between departments and provide essential support that contributes to the overall productivity of the organization. This role requires the ability to work independently as well as part of a team, in a fast-paced and dynamic environment.

Responsibilities

• Manage office supplies inventory and ensure timely ordering and stocking.
• Oversee office operations and procedures to ensure organizational efficiency.
• Maintain and organize office files, documents, and records in a secure manner.
• Assist in the preparation and distribution of reports and internal communications.
• Ensure compliance with company policies and regulatory requirements in all administrative tasks.
• Act as a liaison between departments to facilitate smooth communication and information flow.
• Manage the reception area, greeting visitors, and handling initial inquiries professionally.
• Support human resources activities such as onboarding, record-keeping, and employee queries.
• Coordinate with IT support to address any technical issues impacting office functions.
• Plan and organize team events, workshops, and other related functions.
• Provide general administrative support to various departments as necessary.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of three years of experience in an administrative role is required.
• Strong proficiency in Microsoft Office Suite, particularly Word and Excel.
• Excellent organizational, multitasking, and time-management abilities are essential.
• Effective communication skills, both verbal and written, are mandatory.
• Ability to maintain confidentiality and adhere to ethical standards at all times.
• Experience in handling sensitive or confidential information responsibly and discreetly.