Administrative Executive

HR jobs in Dubai; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Bright Riders School Dubai is hiring an Administrative Executive for a full-time, on-site role based in Dubai. The ideal candidate will support administrative functions, manage office operations, coordinate HR activities, maintain records, and assist stakeholders within a dynamic educational environment.

You will handle front desk duties, calendar management, communications, and event coordination to ensure smooth school operations.

Qualifications

• Administrative support and office operations expertise.
• Strong organizational and communication skills.
• Experience in educational institutions is a plus.

Responsibilities

• Administrative support across office operations and records management.
• Coordinate HR activities and manage stakeholder communications.
• Greet visitors, manage inquiries, and provide professional front desk support.
• Calendar and schedule management to ensure smooth operations.
• Plan and coordinate school events and functions.
• Ensure compliance with office procedures and professional standards.

Job description

Role Overview – Bright Riders School Dubai is hiring an Administrative Executive for a full-time, on-site position based in Dubai. This position is ideal for accomplished administrative professionals with strong administrative and office operations expertise, educational institution knowledge, and the ability to support administrative functions effectively, manage office operations, coordinate HR activities, maintain records, support stakeholders, ensure compliance, and contribute to organizational success within a dynamic educational institution.

Administrative and Office Operations – You will provide comprehensive administrative support by coordinating processes, managing activities, maintaining systems, and supporting efficiency. You will facilitate smooth office operations and support organizational objectives. You should manage administrative functions professionally.

Office Operations Management – You will manage office operations by overseeing processes, maintaining standards, coordinating activities, and supporting efficiency. You will ensure office functions smoothly and professionally. You should manage office operations effectively.

Administrative Tasks Management – You will manage administrative tasks by organizing activities, coordinating procedures, supporting execution, and maintaining organization. You will facilitate administrative workflow and completion. You should manage administrative duties effectively.

Reception and Front Desk Support – You will support reception by greeting visitors, managing inquiries, directing communication, and maintaining organization. You will represent school professionally. You should provide professional front office support.

Visitor Management – You will manage visitors by greeting appropriately, directing to personnel, maintaining logs, and supporting protocols. You will maintain professional visitor experience. You should manage visitor interactions.

Phone Management and Communication – You will manage telephone communications by answering calls professionally, routing appropriately, taking messages, and supporting communication flow. You will maintain professional phone standards. You should manage phones professionally.

Email and Correspondence Management – You will manage correspondence by organizing communications, responding professionally, filing appropriately, and maintaining records. You will support communication flow and organization. You should manage correspondence professionally.

Calendar and Schedule Management – You will manage calendars by organizing schedules, coordinating activities, managing time, and preventing conflicts. You will maintain organized scheduling and support efficiency. You should manage calendar operations.

Meeting Coordination and Organization – You will coordinate meetings by scheduling sessions, arranging facilities, preparing materials, and supporting logistics. You will facilitate smooth meetings and conferences. You should organize meetings professionally.

School Events and Functions Coordination – You will coordinate school events by planning activities, organizing logistics, supporting execution, and ensuring success. You will facilitate school functions and gatherings. You should organize school events.

About the Company:

Bright Riders School Dubai is a professional educational institution operating in Dubai with a strong commitment to administrative excellence, operational efficiency, and organizational success through effective administrative management and professional support services. The company is seeking accomplished administrative professionals who bring proven administrative expertise and professional competency, strong office operations and management knowledge, demonstrated ability to manage administrative functions and support multiple stakeholders, excellent communication and interpersonal skills, strong organizational and coordination abilities, HR support and administrative procedures knowledge, educational institution familiarity.

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