Operations Manager – Personal Assistant

Rawafed; Abu Dhabi; On-site; AED 140,000 - 210,000; Full time

Job summary

Rawafed Private School in Abu Dhabi, UAE, seeks a highly organized Personal Assistant to support the Operations Manager in daily administrative and operational functions. The role requires exceptional bilingual communication in Arabic and English and strong Microsoft Office skills.

The PA will manage scheduling, correspondence, and meetings, liaise with government authorities and suppliers, and assist with procurement, HR onboarding, and staff records to ensure smooth school operations.

Qualifications

• Degree in Business Administration or related field is required
• 2–3 years of experience in administrative or PA role, preferably in education
• Fluent in Arabic and English (written and spoken)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, time management and multitasking skills
• Discretion and professional communication are essential
• Ability to work under pressure and manage priorities effectively

Responsibilities

• Provide comprehensive administrative support to the Operations Manager including scheduling, correspondence, and meeting coordination
• Draft, translate, and manage official communications, letters, and reports in both Arabic and English
• Maintain and organise files, records, and documentation in both physical and digital formats
• Liaise with government authorities, suppliers, and external stakeholders on behalf of the Operations Manager
• Coordinate logistics for school events, meetings, and staff activities
• Handle confidential information with discretion and professionalism
• Follow up on tasks, deadlines, and action items across departments
• Assist in managing procurement processes, vendor coordination, and administrative procurement requests
• Support HR administrative tasks including onboarding documentation and staff record keeping

Skills

Arabic language proficiency

English language proficiency

MS Office

Administrative support

Communication skills

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Grade Level: Administrative
Type: Full-Time
Location: Abu Dhabi, UAE
Curriculum: American

ROLE OVERVIEW

Rawafed Private School is seeking a highly organised and professional Personal Assistant to support the Operations Manager in the day-to-day administrative and operational functions of the school. This role is integral to ensuring the smooth running of school operations and requires exceptional communication skills in both Arabic and English.

KEY RESPONSIBILITIES

• Provide comprehensive administrative support to the Operations Manager including scheduling, correspondence, and meeting coordination
• Draft, translate, and manage official communications, letters, and reports in both Arabic and English
• Maintain and organise files, records, and documentation in both physical and digital formats
• Liaise with government authorities, suppliers, and external stakeholders on behalf of the Operations Manager
• Coordinate logistics for school events, meetings, and staff activities
• Handle confidential information with the utmost discretion and professionalism
• Follow up on tasks, deadlines, and action items across departments
• Assist in managing procurement processes, vendor coordination, and administrative procurement requests
• Support HR administrative tasks including onboarding documentation and staff record keeping

REQUIREMENTS

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 2–3 years of experience in an administrative or PA role, preferably in a school or educational institution
• Fluency in Arabic and English — both written and spoken is mandatory
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional organisational, time management, and multitasking skills
• Professional communication skills and a high level of discretion
• Ability to work under pressure and manage competing priorities effectively

PREFERRED QUALIFICATIONS

• Prior experience working within a UAE school or government-regulated environment
• Familiarity with UAE government portals and administrative processes (ADEK, MoE, etc.)
• Experience handling visa and HR documentation in the UAE

Note: Arabic language proficiency (written and spoken) is a mandatory requirement for this role.