Administrative Coordinator With Reception Duties - Dubai

Apt Resources | Recruitment Specialists; Ras Al Khaimah; On-site; AED 60,000 - 90,000; Full time

Job summary

Apt Resources is seeking a well-organized Administrative Coordinator to join a company in Dubai. The role focuses on managing day-to-day office tasks, maintaining documents, and providing general administrative support with light reception duties.

The candidate should have excellent communication and organizational skills, a professional appearance, and the ability to multitask while ensuring smooth office operations.

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Management, or related field.
• Experience in administrative or office support roles.
• Excellent written and verbal communication in English.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, multitasking, and time management skills.
• Attention to detail and accuracy in handling documents.
• Professional appearance and interpersonal skills.
• Ability to work independently and manage multiple tasks.
• Reliable, proactive and able to maintain confidentiality.

Responsibilities

• Handle daily office administrative tasks and general clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute incoming and outgoing documents and deliveries.
• Ensure the smooth and efficient day-to-day operation of the office.
• Provide administrative assistance to management and other departments as required.
• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.
• Maintain the reception area in a clean, organized, and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support whenever required.

Skills

English communication

MS Office (Word, Excel, Outlook)

Organization

Time management

Attention to detail

Professional appearance

Education

Bachelor's degree or diploma in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description:

Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties.

The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations.

Job Responsibilities

Office Administration

• Handle daily office administrative tasks and general clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute incoming and outgoing documents and deliveries.
• Ensure the smooth and efficient day-to-day operation of the office.
• Provide administrative assistance to management and other departments as required.

Reception Duties

• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.
• Maintain the reception area in a clean, organized, and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support whenever required.

Job Requirements

• Bachelors degree or diploma in Business Administration, Office Management, or a related field is preferred.
• Previous experience in an administrative or office support role.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and accuracy in handling documents.
• Professional appearance with good interpersonal and communication skills.
• Ability to work independently and handle multiple administrative tasks efficiently.
• Must be reliable, proactive, and capable of maintaining confidentiality.

As per the market standards

Requirements