Administrative Coordinator With Reception Duties - Dubai

Apt Resources | Recruitment Specialists; Ajman; On-site; AED 60,000 - 96,000; Full time

Job summary

Apt Resources is seeking an Administrative Coordinator to seamlessly manage day-to-day office tasks, document control, and general admin support in our Dubai-based team. The role includes light reception duties and coordinating with internal departments and external partners.

The ideal candidate will have a Bachelor’s or diploma in Business Administration or Office Management, strong English communication, and proficiency in Word, Excel, and Outlook.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Office Management, or related field.
• Previous experience in administrative/office support roles.
• Excellent written and verbal communication in English.
• Proficient with Microsoft Word, Excel and Outlook.
• Strong organizational, multitasking and time-management skills.
• Attention to detail and accuracy in handling documents.
• Professional appearance with good interpersonal skills.
• Ability to work independently and handle multiple tasks efficiently.
• Reliable, proactive and able to maintain confidentiality.

Responsibilities

• Handle daily office administrative tasks and clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute documents and deliveries.
• Ensure smooth day-to-day office operation and provide admin support to management.
• Welcome and assist visitors, answer calls, and direct inquiries to appropriate departments.
• Maintain the reception area in a clean, organized and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support when required.

Skills

English communication

Organizational skills

Multitasking

Time management

Attention to detail

Confidentiality

Independent work

Professional appearance

Education

Bachelor's or diploma in Business Administration/Office Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description:

Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties.

The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations.

Job Responsibilities

Office Administration

• Handle daily office administrative tasks and general clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute incoming and outgoing documents and deliveries.
• Ensure the smooth and efficient day-to-day operation of the office.
• Provide administrative assistance to management and other departments as required.

Reception Duties

• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.
• Maintain the reception area in a clean, organized, and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support whenever required.

Job Requirements

• Bachelors degree or diploma in Business Administration, Office Management, or a related field is preferred.
• Previous experience in an administrative or office support role.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and accuracy in handling documents.
• Professional appearance with good interpersonal and communication skills.
• Ability to work independently and handle multiple administrative tasks efficiently.
• Must be reliable, proactive, and capable of maintaining confidentiality.

As per the market standards

Requirements