Administrative Coordinator With Reception Duties - Dubai

Apt Resources | Recruitment Specialists; Fujairah City; On-site; AED 48,000 - 72,000; Full time

Job summary

Apt Resources is seeking an Administrative Coordinator in Dubai to manage day-to-day office tasks, maintain documents, and provide general admin support with light reception duties.

The ideal candidate communicates well in English, stays organized, handles multiple tasks efficiently, and maintains confidentiality while supporting management and other departments. Proficiency in MS Office and a professional appearance are required.

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• Strong written and verbal English communication skills.
• Proficient in Word, Excel, and Outlook.

Responsibilities

• Handle daily office administrative tasks and general clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute incoming and outgoing documents and deliveries.
• Ensure the smooth and efficient day-to-day operation of the office.
• Provide administrative assistance to management and other departments as required.

Skills

Communication

Organizational skills

Time management

MS Office

Education

Bachelor's degree in Business Administration/Office Management

Tools

Microsoft Office

Job description

Job Description:

Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties.

The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations.

Job Responsibilities

Office Administration

• Handle daily office administrative tasks and general clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute incoming and outgoing documents and deliveries.
• Ensure the smooth and efficient day-to-day operation of the office.
• Provide administrative assistance to management and other departments as required.

Reception Duties

• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.
• Maintain the reception area in a clean, organized, and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support whenever required.

Job Requirements

• Bachelors degree or diploma in Business Administration, Office Management, or a related field is preferred.
• Previous experience in an administrative or office support role.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and accuracy in handling documents.
• Professional appearance with good interpersonal and communication skills.
• Ability to work independently and handle multiple administrative tasks efficiently.
• Must be reliable, proactive, and capable of maintaining confidentiality.

As per the market standards

Requirements