Administrative Coordinator / Office Administrator

Maseera; Sharjah; Hybrid; AED 33,000 - 67,000; Part time

Job summary

Maseera is seeking an Administrative Coordinator / Office Administrator in Sharjah for a part-time hybrid role. You will support daily operations, coordinate schedules, handle correspondence, and assist with basic finance tasks and invoicing.

The role also involves preparing reports, organizing events and training logistics, and maintaining databases and filing systems. The ideal candidate will have strong communication, organization, and customer-service skills, plus a diploma or bachelor’s

Qualifications

• Strong communication skills, both written and verbal.

Responsibilities

• Coordinate schedules and meetings.
• Handle correspondence.
• Support basic finance and invoicing processes.
• Provide customer service to partners, clients, and participants.
• Prepare reports and presentations.
• Assist with event and training logistics.
• Update databases and filing systems.
• Ensure smooth communication across the team and external stakeholders.

Skills

Communication

Administrative support

Customer service

Budgeting basics

Organization

Office software

Education/training experience

Hybrid teamwork

Education

Diploma or Bachelor's degree in administration/related field

Tools

Word

Excel

PowerPoint

Online collaboration tools

Job description

Role Description The Administrative Coordinator / Office Administrator will support the efficient daily operations of EQM by managing administrative tasks, organizing office activities, and maintaining accurate records and documentation. This part-time hybrid role is based in Sharjah Emirate, United Arab Emirates, with a mix of on-site work and some work-from-home flexibility. Key responsibilitiesinclude coordinating schedules and meetings, handling correspondence, supporting basic finance and invoicing processes, and providing customer service to partners, clients, and participants in EQM programs. The role also involves preparing reports and presentations, assisting with event and training logistics, updating databases and filing systems, and ensuring smooth communication across the team and external stakeholders.

Qualifications

• Candidates should possess strong Communication skills, including clear written and verbal communication and the ability to interact professionally with diverse stakeholders.
• Candidates should possess Administrative Assistance skills, including scheduling, document management, and basic office coordination.
• Candidates should possess Customer Service skills, including responsiveness, problem-solving, and a service-oriented approach to internal and external inquiries.
• Candidates should possess Finance-related skills, such as basic budgeting, invoice tracking, and expense documentation.
• Candidates should possess Organization Skills, including attention to detail, time management, and the ability to prioritize multiple tasks effectively.
• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools) and comfort with online collaboration platforms.
• Experience in an educational, training, or professional development environment is an advantage.
• Ability to work independently and collaboratively in a hybrid setting, demonstrating reliability, confidentiality, and professional ethics.
• Relevant diploma or bachelor’s degree in administration, business, education, or a related field is preferred.