Administrative Coordinator - Emirati Talent

KAIZEN Asset Management Services; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

KAIZEN Asset Management Services in Abu Dhabi is seeking an Administrative Coordinator to support office operations, reporting, and stakeholder coordination. The role emphasizes a Kaizen mindset to improve processes and efficiency while delivering professional service to residents, owners, and government entities.

Ideal candidates are Emirati nationals with university qualifications and fluency in Arabic and English.

Qualifications

• Must be an Emirati National (UAE citizen).
• University degree; certification in business administration, secretarial practice, or real estate is a plus.
• Fluency in Arabic and English, written and spoken.

Responsibilities

• Coordinate daily office workflows, schedules, and meeting logistics across departments
• Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
• Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
• Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
• Assist with onboarding, record-keeping, and internal coordination to support team efficiency
• Serve as a professional point of contact for internal teams, owners, residents, and government entities
• Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
• Assist in preparing meeting agendas, taking minutes, and following up on action items
• Help coordinate community engagement, sustainability initiatives, and internal events
• Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
• Support the preparation of budgets, service charge notices, and compliance-related documentation
• Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency
• Ensure strict confidentiality of financial, community, and stakeholder information
• Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
• Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
• Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards
• Must be an Emirati National (UAE Citizen)
• University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
• Fluency in Arabic and English (written & spoken) — essential
• Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
• Excellent organizational skills, attention to detail, and ability to multitask
• Positive attitude, willingness to learn, and commitment to continuous improvement
• Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
• Knowledge of UAE culture, government protocols, and local practices is highly valued

Skills

Organizational skills

Attention to detail

Multitasking

Communication & interpersonal skills

Arabic & English fluency

Education

University qualification

Business/admin/real estate certification (plus)

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

General digital tools

Job description

Job Description:

We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.

Key Responsibilities Administration & Operations

• Coordinate daily office workflows, scheduling, and meeting logistics across departments
• Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
• Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
• Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
• Assist with onboarding, record-keeping, and internal coordination to support team efficiency

Stakeholder & Community Support

• Serve as a professional point of contact for internal teams, owners, residents, and government entities
• Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
• Assist in preparing meeting agendas, taking minutes, and following up on action items
• Help coordinate community engagement, sustainability initiatives, and internal events

Data & Process Support

• Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
• Support the preparation of budgets, service charge notices, and compliance-related documentation
• Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency
• Ensure strict confidentiality of financial, community, and stakeholder information

Emiratisation & National Development

• Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
• Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
• Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards

• Must be an Emirati National (UAE Citizen)
• University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
• Fluency in Arabic and English (written & spoken) — essential
• Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
• Excellent organizational skills, attention to detail, and ability to multitask
• Positive attitude, willingness to learn, and commitment to continuous improvement
• Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
• Knowledge of UAE culture, government protocols, and local practices is highly valued