Project & Finance Administrative Coordinator

TMC Middle East; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

TMC Middle East in the UAE is seeking an Administrative Coordinator to support large-scale PMC operations. The role involves managing valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel, while keeping data accurate and up-to-date.

You will prepare MIS reports and KPI dashboards, monitor invoicing workflows, liaise with banks, contractors, and clients, and maintain both physical and electronic archives.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Minimum two years’ administrative or project coordination experience, preferably in a PMC, real estate, or construction.
• Proficiency in Oracle (financial or project modules) and advanced Microsoft Office, especially Excel and SharePoint.
• Solid understanding of accounting principles, invoicing, and payment tracking workflows.

Responsibilities

• Register and maintain valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel.
• Coordinate case registrations and organise supporting documents; keep the PMC master sheet up to date.
• Prepare and distribute daily, weekly, and monthly MIS reports and KPI dashboards; support reconciliation across streams.
• Monitor payment processing, invoicing workflows, and customer refunds; liaise with banks, contractors, government entities, and internal teams.
• Manage departmental correspondence, coordinate inspections, and maintain archiving systems.

Skills

Oracle (financial modules)

Excel

SharePoint

Office Suite

Communication skills

Education

Bachelor's degree in Business Administration, Accounting, Finance, or related field

Tools

Oracle ERP

SharePoint

Excel

MS Office

Job description

TMC Middle East in the UAE is seeking an Administrative Coordinator to support large-scale PMC operations. The role involves managing valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel, while keeping data accurate and up-to-date.

You will prepare MIS reports and KPI dashboards, monitor invoicing workflows, liaise with banks, contractors, and clients, and maintain both physical and electronic archives.