Administrative Associate I

applydubaijob.com; Dubai; Hybrid; AED 165,000 - 220,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Paid time off

Retirement plan

Professional development

Flexible work arrangements

Inclusive workplace

Job summary

Wiraa is seeking an Administrative Associate I to support daily operations for a leading healthcare and education organization. The role involves data entry, preparing reports, coordinating travel, and handling financial documentation in a primarily remote setup with occasional on-site visits every 6–10 weeks.

Ideal candidates bring strong organizational and communication skills, the ability to juggle multiple tasks, and a proactive, detail-oriented approach to support departmental activities

Qualifications

• High School Diploma or equivalent; entry-level candidates welcome.
• Proficiency in MS Office (Word/Excel/PowerPoint/Outlook) expected.
• Strong organizational and communication abilities required.

Responsibilities

• Perform data entry and prepare reports to support departmental requirements.
• Assist with travel arrangements, scheduling, and related documentation.
• Process and track financial documents including invoices, payments, requisitions, and expense reimbursements.
• Prepare meeting materials, agendas, notes, and other administrative documents.
• Type, edit, and proofread documents to ensure accuracy and professionalism.
• Answer calls, manage correspondence, and relay important messages.
• Manage calendars and schedule meetings, conferences, interviews, and appointments.
• Maintain organized filing systems and review administrative records.
• Order and manage office supplies to support daily operations.
• Open, review, and distribute incoming mail.
• Provide additional administrative support as required.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Prioritization

Problem solving

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Job Title

Administrative Associate I

Organization

Wiraa

Workplace Location

United States | Remote (Hybrid)

Employment Type

Full Time | Remote (Hybrid)

Salary

$45,000 – $60,000 per year (as estimated in source posting)

Candidate Prerequisites

Entry-Level (0 Years Experience Welcome) | MS Office Suite (Word, Excel, PowerPoint, Outlook) | Calendar & Travel Coordination | Financial Documentation Processing

Role Summary

Wiraa is looking for a detail-oriented and proactive Administrative Associate I to support daily administrative operations for a leading healthcare and education organization.

The role involves managing administrative tasks, maintaining accurate records, coordinating schedules, supporting financial documentation, and assisting with departmental activities to ensure smooth operations. This position offers a primarily remote work environment with occasional on-site presence required every 6–10 weeks. The ideal candidate should have strong organizational skills, excellent communication abilities, and the ability to manage multiple responsibilities effectively.

Primary Duties

• Perform data entry and prepare reports to support departmental requirements.
• Assist with travel arrangements, scheduling, and related documentation.
• Process and track financial documents including invoices, payments, requisitions, and expense reimbursements.
• Prepare meeting materials, agendas, notes, and other administrative documents.
• Type, edit, and proofread documents to ensure accuracy and professionalism.
• Answer calls, manage correspondence, and relay important messages.
• Manage calendars and schedule meetings, conferences, interviews, and appointments.
• Maintain organized filing systems and review administrative records.
• Order and manage office supplies to support daily operations.
• Open, review, and distribute incoming mail.
• Provide additional administrative support as required.

Candidate Profile

• Education & Experience: High School Diploma or equivalent experience (specialized secretarial or administrative training preferred); entry-level candidates with 0 years of experience are welcome to apply.
• Technical Proficiency: Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Core Competencies: Strong organizational, written, verbal, and interpersonal skills; ability to prioritize tasks and solve problems efficiently; effective communication skills with different levels of personnel; ability to handle multiple responsibilities in a fast-paced environment.

Benefits

• Competitive salary based on experience and qualifications
• Medical, dental, and vision insurance coverage
• Paid time off and holidays
• Retirement plan with employer contributions
• Professional development and career growth opportunities
• Flexible work arrangements supporting work-life balance
• Inclusive and supportive workplace environment